December 2022 Meeting Minutes

December 2022 Monthly CAP Meeting

Date: Thursday, December 01, 2022
Time: 1:15 PM
Location: Zoom

  1. Called to Order at 1:17 pm
    • Due to the Disaster Declaration by the Governor, it has been deemed too dangerous to meet in person in our current space. Therefore, this meeting will be streamed and recorded to conduct University business.  Renewed 11/10/2022
  2. Guest Speaker: Jeffrey Stein, speaking on the Proposed Elimination of the Category of “Academic Staff” and Proposed Changes to Academic Freedom in the Statutes (as initiated by USC ST-83)
    • Article II of the University senate bylaws is about the legislative organization of the body. Academic staff is defined in this article and the will narrow the definition of academic professionals eligible to be part of the electorate, and articulate that tenure track faculty have complete control over who is in the electorate, which could affect who has a voice in the senate.
    • Articles IX and X deal with academic freedom and the purpose of the proposed language is to differentiate faculty from other “academic staff”. The proposal would make it clear that academic professionals are staff and do not have academic freedom protections.
    • Other groups have already written statements objecting to the changes (Committee on Academic Freedom and Tenure and the Committee on University Statutes and Senate Procedures). See the senate agenda for December 5 to find more information. Anyone is welcome to attend the senate meeting but if you are not a senator you may need to request floor privileges in advance to be recognized to speak.
  3. Public Comment
  4. Review and Approval of Minutes
  5. Chair’s Remarks
    • ST-83 proposes modifications to the passages in the Statutes establishing Faculty Advisory Committees (currently II.5), most notably in the attached document, lines 371-411. You will see that this proposed language hinges on the definition of “academic professionals,” which ST-83 establishes in lines 353-370, and removes the use of “academic staff,” which has been done through this package.
    • The Staff Advisory Council is being reconstituted and CAP executive committee has met with some the SAC executive team to discuss common interests.
    • The February CAP meeting will be hybrid in 210 Illini Union and on zoom.
  6. Announcements
    • None
  7. Illinois Human Resources Report: Shari Mickey-Boggs, Sr. Assoc Chancellor for Human Resources, Deb Stone, Executive Director, Illinois Human Resources Policy, and Administration.
    • HR is working on workplace flexibility guidelines for Urbana. This was outlined in a Mass Mail from Shari Mickey-Boggs on November 29. There will be an opportunity for feedback before it is finalized and added to the Campus Administrative Manual.
    • The Chancellor’s Academic Professional Excellence and the Staff Excellence awards are being merged into one set of awards: Chancellor’s Staff Excellence Award. There will be 14 total awards, 2 in each of 7 functional areas.  There is also a call for self-nominations for the selection committee.  The amount of each award is increasing to $1500. Here is a link to the mass mail.
    • There is a new law that will take effect on January 1 that broadens what can be considered family bereavement provides a guarantee of 10 days.
    • There are 5 new applications for the Academic Professional Development Fund.
  8. Academic Senator Reports
    • District 2: Molly Helgesen
    • District 3: M. Aaron Smith
    • District 4: vacant – need to hold an election
    • District 5: Jessica Harke
    • District 6: Carl Baker
    • District 7: Brian Farber
    • District 8: Gabe Figliuzzi
    • District 9: Jake Metz
    • District 10: Karen McLaughlin
    • District 11: Elizabeth Meschewski
  9. Senate Committee Reports
    • Admissions: Jeannette Elliott
    • Budget: Kaamilyah Abdullah-Span
    • Campus Operations: Susan Breakenridge
    • Committees on Committees: Chaya Sandler
    • Educational Policy: Nicole Turner
      • The new Illinois policy of guaranteed admission to a 4-year school for community college graduates is not likely to have much impact on our enrollment or the quality of students. Most of the students who are coming to UIUC as a result of this program would have also have been admitted without the program.
    • Elections and Credentials: Brian Farber
      • Update on AP electric; abandoned the idea of DEAN’s checklist.
    • Equal Opportunity and Inclusion: Kaamilyah Abdullah-Span
    • Faculty and Academic Staff Benefits: Matthew Feely (AP), CAP-REP (open), Richard Gegg*
    • General University Policy: Melissa Madsen
    • Information Technology: Mike Bohlmann
    • Joint Advisory Committee on Investment, Licensing, and Naming Rights: William Schlaack
    • Public Engagement and Outreach: Sarah Christensen, Lisa Bievenue
    • Senate Executive Committee (SEC): Rich Gegg *
    • University Statutes & Senate Procedures (USSP): Collin Ruud
    • University Student Life: *OPEN
  10. CAP Committee Reports
      • Campus Administrative Manual Updates:Ann Christine Jones
      • Campus HR Staffing Committee:*OPEN
      • CSE (formerly CAPE) Awards Committee: Tina Rolfe, Chaya Sandler
      • Communications Committee: Beth Meschewski
      • Outreach Committee: Brandi Barnes
      • Officer Nominating Committee: Lisa Merrifield
      • Procedures and Elections Committee: Brandi Barnes, Lisa Bievenue, Terri Ciofalo
        • Changes in the university senate bylaws may affect how we determine the AP electorate for senator elections. Also, the senate now calls for March elections and CAP bylaws say April; this will need to be addressed.
      • Public Safety Advisory Committee: William Alan Schlaack ‘23
      • Racism and Social Injustice: Gio Guerra Perez
      • Recruitment and Retention: Suzana Palaska
      • Special Events Advisory Committee: *OPEN*
      • University Professional Personnel Advisory Committee: Jeff Stein, Lisa Merrifield
      • Ad Hoc SAC/CAP Common Interest Areas: Jake Metz
        • Call for new members who may have interested in this investigation (it will be a temporary committee)
      • Ad Hoc Committee on Bylaws: Jayesh Patel, Mindy Spencer
      • Ad Hoc Employee Well-Being committee: Julie Elzanati
      • Grievance Officer: Brandi Barnes
      • IHR Strategic Initiatives – Training and Employee Development Advisory (TEDAC) Committee Unfinished Business: TY Godard
      • AD HOC CAP Committee on Committees
      • AD Hoc Organizational Review Committee
  11. New Business
    • It was moved and approved to cancel the January CAP meeting.
  12. Closed Session – We will NOT have a closed session.
  13. Adjournment

Dates and Locations of CAP Monthly Meetings and CAP-Sponsored Events

Date Location  Notes and Other Events
01/05/2023 Cancelled
02/02/2023 Chancellor Jones
03/02/2023 Interim Provost Bernhard
04/06/2023 President Killeen (questions to be submitted by Monday, March 27)

 Attendance Record

 Representative  In Attendance
District 1: Richard Gegg X
District 1: Unfilled  
District 2: Elizabeth Gonzalez X
District 2: unfilled  
District 3: Tasha Robles  
District 3: Unfilled  
District 4: Brandi Barnes X
District 4: Rashmi Tenneti EX
District 5: Patrick Gavin X
District 5: Suzana Palaska  
District 6: Doug Gucker X
District 6: Lisa Merrifield   
District 7: Mathew Buchi  
District 7: Tina Rolfe X
District 8: Chaya Sandler X
District 8: Drew Schlosser  
District 8: Eric Kurt X
District 9: William Schlaack X
District 10: Julie Elzanati X
District 10: Lisa Bievenue X
District 11: Elizabeth Watts  
District 11: Elizabeth Meschewski X