June 2023 Meeting Minutes | Council of Academic Professionals

Meeting Info

Date: Thursday, June 1, 2023
Time: 1:15 PM
Location: In person at Henry Administration building Room 67B and online via Zoom

Agenda

Call to Order
Welcome new CAP representatives and introductions
- District 1
  - Megan Pearson
  - Svetlana Vranic-Sowers
- District 2
  - Elizabeth Gonzalez
  - Todd Sweet
- District 3
  - Neil Baer
  - Adam Morrisette
- District 4
  - Brandi Barnes
  - Rashmi Tenneti
- District 5
  - Annette Donnelly
  - Patrick Gavin
- District 6
  - Lisa Merrifield
  - Shannon Range
- District 7
  - Tina Rolfe
  - Matthew Buchi
- District 8
  - Chaya Sandler
  - Brian Fulton
- District 9
  - Eric Kurt
  - William Schlaack
- District 10
  - Julie Elzanati
  - Lisa Goodpaster
- District 11
  - Beth Meschewski
  - Elizabeth Watts
Public Comment
Review and Approval of Minutes – May 2023 – APPROVED
Chair’s Remarks (Gegg as outgoing Chair) – Thank you all for serving, for patience and understanding. Will stay involved with by-law changes and the proposed ST-83 changes.
- Question: What is ST-83? See DECEMBER 2022 Cap Meeting Minutes for best summation.
- Welcome New AP Senators
  - Patricia Simpson, District 3
  - Angela Slates, District 4
  - Brian Jacobson, District 5
  - James Quisenberry, District 7
  - Belinda Bolivar, District 9
  - Elizabeth Meschewski, District 11
- Volunteers needed for the Staff Expo planning committee
  - Expo returning from 2-3 year pandemic hiatus, moving from the Union to the State Farm Center.
  - October 12, all-day event.
Announcements
Illinois Human Resources Report: Brian Farber, Chief of Staff & Special Projects, IHR administration
- AP Development Fund Update
- Total Amount Funded – $15,576
- Approved – 11 @ $500
- All Employee Expo – 10/12 at SFC
  - SAC/CAP/IHR owned event
  - CAP Volunteers needed (4-5 members)
  - Next meeting on June 6
- Assistant Chancellor searches
  - AGB Search is the consultant
  - POSTED! – Asst Chancellor – Culture, Learning & Engagement -Amy Santos is the Chair; June 23 deadline for best consideration
  - https://www.agbsearch.com/searches/assistant-chancellor-for-culture-learning-and-engagement-university-of-illinois-urbana
- Assistant Chancellor for Strategic Programs & Partnerships
  - Chaya Sandler agreed to serve on the search
  - Gathering information for the job description for stakeholders
- Operational Excellence – Functional Design Team meeting to look for efficiencies and streamlining of the hiring process
- 2024 State Budget – 7% increase in operating support for the U of I system = general funds appropriation $697.8 million
  - $100 million increase for Monetary Award Program (MAP)
- QUESTIONS:
  - Todd Sweet: Part of operational excellence: Classification/review of AP’s versus Civil Service pre-pandemic, is that coming back?
    - Yes, part of an audit that happens every 3-years. Put on hold due to pandemic. Some positions were addressed through attrition and rehiring as Civil Service. As part of that 3 year audit, State University Civil Service will challenge positions and exemptions and Illinois HR has to address those one a case by case basis. No plans to restart the classification review at this time.
Academic Senator Reports-None
- District 2: Molly Helgesen
- District 3: M. Aaron Smith/Patricia Simpson
- District 4: Angela Slates
- District 5: Jessica Harke
- District 6: Carl Baker
- District 7: James Quisenberry
- District 8: Gabe Figliuzzi
- District 9: Jake Metz/Belinda Bolivar
- District 10: Karen McLaughlin
- District 11: Elizabeth Meschewski
CAP Senate Committees
Academic Senate Committees
- Admissions: Melissa Reedy
- Budget Committee: Durae Fletcher
- Campus Operations: Jamie Singson
- Committee on Committees: Chaya Sandler
- Educational Policy: Nicole Turner
- Elections and Credentials: Cathy Feely
- Diversity, Equity, & Inclusion: Kaamilyah Abdullah Span
- Faculty and Academic Staff Benefits: Richard Gegg* Kristen Flatt
- General University Policy: Phil Reiter
- Information Technology: James Quisenberry
- Joint Advisory Committee on Investment, Licensing, and Naming Rights: William Schlaack
- Public Engagement and Outreach: Sarah Christensen, Elizabeth Meschewski
- Senate Executive Committee: Richard Gegg*
- University Statutes & Senate Procedures: Megan Pickens
- University Student Life: Trent Shumway
CAP Committee Reports-Committee Updates bolded
- Review Committees and Procedures (Rich Gegg) – Ongoing! Some committees need to be retired, replaced, etc. Will maintain work on By-Law changes and ST-83 Committee.
- AP Development Fund: Lisa Bievenue, Patrick Gavin, Matt Buchi
- Campus Administrative Manual Updates: Ann Christine Jones
- Campus HR Staffing Committee: Needed?
- Chancellor’s Staff Excellence Award (CSEA): Chaya Sandler
- Communications Committee: Beth Meschewski
- Outreach Committee: Brandi Barnes
- Officer Nominating Committee: Lisa Merrifield, Beth Meschewski
- Procedures and Elections Committee: Brandi Barnes, Lisa Bievenue, Terri Ciofalo
- Public Safety Advisory Committee: William Alan Schlaack ‘23
- Racism and Social Injustice: Gio Guerra Perez
- Recruitment and Retention: OPEN
- Special Events Advisory Committee: Rich Gegg employee expo for 2023
- University Professional Personnel Advisory Committee: Lisa Merrifield
- Ad Hoc SAC/CAP Common Interest Areas: Jake Metz
- Ad Hoc Committee on Bylaws: Jayesh Patel, Rich Gegg
- Ad Hoc Employee Well-Being committee: Julie Elzanat
- Grievance Officer: Report Tina Rolfe, Brandi Barnes
- IHR Strategic Initiatives – Training and Employee Development Advisory (TEDAC) Committee Unfinished Business
- Need someone (at least temporarily) to serve on APDF to finish out existing requests
- AD HOC CAP Committee on Committees: Rich Gegg, Lisa Merrifield
  - what is active, what can be closed, who needs members
- AD Hoc Organizational Review Committee
New Business
- Goals for next year
  - What speakers do we want to hear from? SURS related, employee wellness, branding and logo, campus training availability for AP’s, etc.
    - Brian Faber suggested Educational Learning and Organizational Effectiveness (ELOE) Visiting Director Becky Heinrichs would be great and they would like the opportunity to speak.
Closed Session – We will NOT have closed session
Adjournment