May 2023 Meeting Minutes

Meeting Info

Date: Thursday, May 4, 2023
Time: 1:15 PM
Location: Online via Zoom


Representatives Present: Rich Gegg (1), Svetlana Vranic-Sowers (1), Todd Sweet (2), Elizabeth Gonzalez (2), Patrick Gavin (5), Lisa Merrifield (6), Matt Bucchi (7), Tina Rolfe (7), William Schlaack (9), Eric Kurt(9), Lisa Bievenue (10), Julie Elzanati (10), Elizabeth Watts(11), Beth Meschewski (11)

    1. Call to Order (1:15 pm)
    2. Guest Speaker: UIUC Chancellor Robert Jones — See the Zoom recording to hear the full address.
      • Major Points:
        • Thanked APs for great work supporting this University
        • Reminder: if you see students, staff or faculty who seem like they are struggling refer them to appropriate resources – student services, IHR
        • Stay safe, enjoy summer
      • Q&A
        • Who is new Provost? John Coleman from University of Minnesota (Dean of LAS) “Rather than be the best university in the world, we will be the best university FOR the world.”
        • What kind of raises will we get this year? Dependent on budget ask from the State of Illinois; requesting 11% increase, expect 7%. Committed to as high of raises as possible.
        • What is the Campus Community Compact? Wanda Ward leading this effort. Grew out of call to action to address racism and social injustice; committed $2M to be a leader in finding solutions.  One aspect of this effort is the Campus Community Compact. Expect every unit to find a way to support the compact.  Also working with schools to make college more accessible to a greater number of students.  Hope Village Tiny Homes project is another initiative…partnership with Carle to address homelessness and provide wrap around services. Also working on digital access, gun violence (investing in technologies to detect and respond
          • Should there be more training for supervisors to be supportive rather than critical?  Agree—should be training to help employees do the best they can. IHR bringing in more training programs, such Illinois supervisor skills program. Employee Learning & Organizational Effectiveness (ELOE) supports these training programs. This is part of what operational excellence at Illinois is about…starting with HR.  Trying to work smarter and efficiently.  We want to be employer of choice…for a career and a place where you feel rewarded and supported.
        • Can we take advantage of more programs and courses at Illinois?  iMBA is self-supporting program, no flexibility to pay all or partial tuition for self-supporting programs.
      • Factoids
        • Chancellor Jones has won 2 Grammys as part of a choral ensemble
        • He also has 6 Tellys for short videos
    3. Public Comment – none
    4. Review and Approval of April 2023 Minutes – Approved with corrections to add Lisa Bievenue’s and Rich Gegg’s surnames in the list of CAP members present.
    5. Chair’s Remarks
      • Executive meeting to handover officer positions to new officers.
      • Encourage everyone to volunteer to be on committees.
      • Benefits Choice open enrollment period open, be sure to review your benefit choices before June 1.
    6. Announcements
      • Christopher Ochs
        • Reminder that internal employee assistance program, including counseling, is available.
        • Faculty staff assistance emergency fund is available for staff in financial crisis.  There is committee to review the requests; the AP rep on that committee is leading and they are looking for a new AP committee member.  If you are interested please contact Christopher Ochs:
    7. Illinois Human Resources Report: Shari Mickey-Boggs, Sr. Assoc Chancellor for Human Resources, Deb Stone, Executive Director, Illinois Human Resources Policy, and Administration.  Brian Farber reporting:
      1. AP Development Fund Update
        • Total Amount Funded – $10,076
          • Approved – 4 @ $500 since last meeting
      2. CESA (Chancellor’s Staff Excellence Award) Reception – Successful
        • April 25
        • 16 recipients were honored
        • Thank you to Chaya Sandler who served on selection
      3. Laura Cyzs, new Director of Policy Design & Administration
        • Former Assistant Director of HR, School of Literatures, Cultures, and Linguistics (in LAS)
      4. All Employee Expo – 10/12 at SFC
        • SAC/CAP/IHR owned event
        • CAP Volunteers needed
        • First meeting on May 16
      5. Assistant Chancellor searches –
        • AGB
        • POSTED! – Asst Chancellor – Culture, Learning & Engagement -search kick off meeting is this Friday-Amy Santos is the Chair; June 23 deadline for best consideration i.
        • Assistant Chancellor for Strategic Programs & Partnerships – Chaya Sandler agreed to serve on the searchCESA (Chancellor’s Staff Excellence Award) – winners announced at reception on April 25.
    8. Academic Senator Reports (none)
      • District 2: Molly Helgesen
      • District 3: M. Aaron Smith
      • District 4: Angela Slates
      • District 5: Jessica Harke
      • District 6: Carl Baker
      • District 7: vacant
      • District 8: Gabe Figliuzzi
      • District 9: Jake Metz
      • District 10: Karen McLaughlin
      • District 11: Elizabeth Meschewski
        • Continuing discussion regarding academic freedom policies, ST-83; Senate voted to release a summary of the status of this proposal; moving forward with changes around faculty descriptions but discussions around APs and specialized faculty continue.
    9. CAP Senate Committees
      • Admissions: Jeannette Elliott
      • Budget: Kaamilyah Abdullah-Span
      • Campus Operations: Susan Breakenridge
      • Committees on Committees: Chaya Sandler
        • Chaya chairs the committee
      • Educational Policy: Nicole Turner
        • Discussion on names of degrees/units to be more aligned with mission
      • Elections and Credentials: Open
      • Equal Opportunity and Inclusion: Kaamilyah Abdullah-Span
      • Faculty and Academic Staff Benefits: Matthew Feely (AP), CAP-REP (open), Richard Gegg*
        • CAP has requested better balance of committee members to represent APs and CS. Currently faculty make up 80% of committee.
      • General University Policy: Melissa Madsen
      • Information Technology: Open
      • Joint Advisory Committee on Investment, Licensing, and Naming Rights: William Schlaack
      • Public Engagement and Outreach: Sarah Christensen, Lisa Bievenue
      • Senate Executive Committee (SEC): Rich Gegg*
        • Discussion limited to setting up for the senate meeting
      • University Statutes & Senate Procedures (USSP): Collin Ruud
      • University Student Life: Open
    10. CAP Committee Reports
      • AP Development Fund: Patrick Gavin; Matt Buchi
      • Campus Administrative Manual Updates: Ann Christine Jones
      • Campus HR Staffing Committee: Needed?
      • Chancellor’s Staff Excellence Award (CSEA): Chaya Sandler
      • Communications Committee: Beth Meschewski
      • Outreach Committee: Brandi Barnes
      • Officer Nominating Committee: Lisa Merrifield
        • All positions filled
      • Procedures and Elections Committee: Lisa Merrifield, Brandi Barnes, Lisa Bievenue, Terri Ciofalo
      • Public Safety Advisory Committee: William Alan Schlaack
      • Racism and Social Injustice: Gio Guerra Perez
      • Recruitment and Retention: OPEN
      • Special Events Advisory Committee: Rich Gegg employee expo for 2023
        • Encourage everyone to volunteer an hour or two
      • University Professional Personnel Advisory Committee: Lisa Merrifield
      • Ad Hoc SAC/CAP Common Interest Areas: Jake Metz
      • Ad Hoc Committee on Bylaws: Jayesh Patel, Rich Gegg
      • Ad Hoc Employee Well-Being committee: Julie Elzanati
      • Grievance Officer: Report Tina Rolfe, Brandi Barnes
      • IHR Strategic Initiatives – Training and Employee Development Advisory Committee (TEDAC)
      • AD HOC CAP Committee on Committees: Rich Gegg
        • working on what is active, what can be closed, who needs members
      • AD Hoc Organizational Review Committee
    11. New Business
      • By-Laws need re-write to handle changes in election procedures and hybrid meeting modes.
      • Committee on Statutes is needed; members needed.
    12. Closed session – We will not have a closed session
    13. Adjournment