June 2022 Meeting Minutes | Council of Academic Professionals

June 2022 Monthly CAP Meeting
Date: Thursday, June 2, 2022
Time: 1:15 PM
Location: Zoom

In Attendance Rich Gegg (1), John Mahlmeister (2), Tasha Robles (3), Brandi Barnes (4), Rashmi Tenneti (4), Patrick Gavin (5), Suzana Palaska (5), Lisa Merrifield (6), Urias Betoel Escobar (7), Tina Rolfe (7), William Schlaack (9), Erik Kurt (9), Lisa Bievenue (10), Julie Elzanati (10), Elizabeth Watts (11),

Absent Elizabeth Gonzalez (2), Doug Glucker (6), Drew Schlosser (8), Jake Metz (9), Sara Ashcroft (11)

Call to Order: 1:15
Guest Speaker: No speaker
Public Comment
- No public comment
Review and Approval of Minutes
- May 2022 approved via roll call vote.
Chair’s Remarks
- Welcome new representatives
  - Patrick Gavin (5)
  - Erik Kurt (9)
- Reelected Representatives
  - John Mahlmeister (2)
  - Brandi Barnes (4)
- Thanks to departing representatives
  - Ann Christine Jones (5)
  - Urias Betoel Escobar (7)
  - Jake Metz (9)
- Open Seats and Run Off Elections
  - Districts 1 and 3, nominations being sought
  - District 7, runoff election
- Reminder CAM revisions can be found here: https://cam.illinois.edu/policies/under-review/
- Open Meetings Act – We are not sure if we are required to comply, but are working to make sure we are using appropriate procedures
Announcements
- No announcements
Illinois Human Resources Report: Deb Stone, Executive Director, Illinois Human Resources Policy, and Administration.
- Question about CAP subject to OMA. From previous years, the understanding is that it has not been under those guidelines
- HR Updates
  - The functions of HR and IT will be moving into the next phase of the Operational Excellence effort, coordinated by Heron Consulting along with a campus steering team. The process is currently in the Design Phase and identifying co-leads. A mass mailing was sent out about this effort and progress.
  - Campus will have a 3.5% salary program 3.5% as per the President’s mass mailing.
  - The new job description applications is being implemented campus wide. It will allow employees to access descriptions and sign electronically. The goal is streamlining and enhancing this processes.
  - The new applicant tracking system– Cornerstone on Demand – will be live July 11. The Job Board will look completely different. It will be updated and mobile friendly. More details will come. A note will be placed on the jobs.illinois.edu about the transitions. July 6 will be the last day people can apply to a job in Hire Touch. July 11 the new job board will be open. If the vacancy is open in Hire Touch over this time period, it will be moved to the new system.
  - APDF – We need to refresh the committee. HR has 10 pending applications that need to be reviewed. We are also coming to the end of the fiscal year, so HR will need to have conversations at campus level about funding in the coming year.

Academic Senator Reports
- Has completed last Senate meeting for the year and is on hiatus until September 19.
Academic Senate Committee Reports
- Has completed for the year as well.
- Admissions: Jeannette Elliott
  - The applications cycle for fall 2022 had an increase of 33% because of integration of the common application. This change is consider a huge success. All colleges saw increases. 90% of applicants used the Common Ap.
  - Test optional policy – applicants can choose to submit standardized test scores. 58% did provide scores. Test optional for Illinois residents is now permanent for U of I. Each college can set requirements however. Non-residents and International students are not part of this ruling, but procedures are being reconsidered. The committee is looking at information to see how students in those categories are faring compared to Illinois residence to make sure the process if fair and equitable.
  - Enrollment targets were decreased for 22-23. About 7, 800 freshman were admitted for fall. Fall tuition is increasing and may deter students. The committee also noted a lack of scholarships, which is a big concern.
- Campus Operations: Susan Breakenridge
  - Reports submitted to Rich
- Elections and Credentials: Brian Farber
  - Last meeting April 19. Will start again in fall
- Faculty and Academic Staff Benefits: Matthew Feely (AP), CAP-REP (open), Richard Gegg*
  - A letter has been sent to the Provost requesting information on historical raises. The committee wants to look at pay equity and whether salaries are keeping up with inflation.
- Joint Advisory Committee on Investment, Licensing, and Naming Rights: William Schlaack
  - Haven’t met since last meeting. No report
- Public Engagement and Outreach: Sarah Christensen, Lisa Bievenue
  - Haven’t met since last meeting
- Senate Executive Committee (SEC): Rich Gegg *
  - Won’t meet again until September
- University Student Life: Open
  - Need a new representative

CAP Committee Reports
- Campus Administrative Manual Updates: Open
- Campus HR Staffing Committee: *OPEN*
  - Question about what this committee is and if it is still needed
- CAPE Awards Committee: Tina Rolfe, Chaya Sandler
  - Awards have been given for this year
- Communications Committee: Lisa Bievenue, Lisa Merrifield, Ann Christine Jones
  - Working to ensure continuity between officers and CAP members. The Comm committee to work on it this summer on a procedural guide.
- Outreach Committee: Lisa Merrifield, John Mahlmeister
  - OPEN
  - Perhaps will have reps provide speakers from each district
- Officer Nominating Committee: John Mahlmeister
  - A special meeting will be held July 16 to form a slate of candidates. Voting will occur prior to the July meeting.
- Procedures and Elections Committee: John Mahlmeister, Brandi Barnes, Lisa Bievenue, Terri Ciofalo
  - We are finalizing elections in a few districts
- Public Safety Advisory Committee:*OPEN*
- Recruitment and Retention: Suzana Palaska
  - Additional members needed for this committee
- Special Events Advisory Committee:*OPEN*
  - Have not yet started talking about All Employee Expo and what it might look like yet
- University Professional Personnel Advisory Committee: John Mahlmeister, Lisa Merrifield
  - Summer meeting June 21 at President’s house
- Ad Hoc SAC/CAP Common Interest Areas: Jake Metz
  - The group has not meet since last meeting
- Ad Hoc Committee on Bylaws: Jayesh Patel, Mindy Spencer
  - By-laws were distributed. Ready for a final vote
- Ad Hoc Employee Well-Being committee: Julie Elzanati
  - Volunteers are Tasha Marie Robles, Urias Betoel Escobar, and William Alan Schlaack. More are welcome.
  - Here are some links to relevant information
    - https://humanresources.illinois.edu/campus-wellbeing-services/about.html
    - https://intranet.birmingham.ac.uk/hr/wellbeing/index.aspx
- Grievance Officer: Brandi Barnes
  1. - We will have a closed session

Unfinished Business
- Approval of Bylaw changes – revisions passed with roll call vote
New Business
- Election Results
  - Looking for candidates for district 1.
  - District 3 still need nominations
  - District 7 has a runoff
- We will extend executive officer terms until the July meeting so that new members can be in place. Because of these situations, we are calling a special meeting for June 16 to produce the slate for Executive Officers. Positions are all available and all are welcome to run for a position. Send emails to John. Positions include
  - Chair
  - Vice Chair
  - Secretary
  - Communications Officer
  - Grievance Officer
  - Assistance Grievance Officer
  - At Large Member
- We will be forming two new ad hoc committees to conduct an organizational review to improve internal processes and a committee to review committees and identify those that are still relevant and those that should be retired.
- SAC has been invited to attend the July CAP meeting.
Closed Session – Closed session was held
Adjourned following the Close Session

Dates and Locations of CAP Monthly Meetings and CAP-Sponsored Events

Date	Location	Notes and Other Events
07/07/2022	ZOOM	Vice Chancellor Garrick – Diversity, Equity & Inclusion