July 2021 Meeting Minutes | Council of Academic Professionals

Date: Thursday, July 1, 2021
Time: 1:15 PM
Location: Zoom

Attendees: Richard Gegg (1), John Mahlmeister (2), Brandi Barnes (4), Tina Rolfe (7), Betoel Escobar (7), Jake Metz (9), Lisa Bievenue (10),

Absent: Lisa Merrifield (6), Amber Munds (1), Mindy Spencer (3), Tasha Robles (3), Rashmi Tenneti (4), Ann Christine Jones (5), Suzana Pulaska-Nicholson (5), Doug Gucker (6), Drew Schlosser (8), Brian Brauer (8), William Schlaack (9), Liz Watts Malouchos (11), Sarah Ashcraft (11)

Call to Order: Richard Gegg called the meeting to order at 1:15.

Guest Speaker: Kristin Tennant and Scott Anderson from University Marketing and Branding
- Kristin and Scott introduced themselves and the University Strategic Marketing and Branding Office.
- Busted myths about branding.
- Shared the general concept of the strategic platform. (Brand Strategy, Brand Promise, Brand Story, Brand Messaging) > (Brand Audience)
- Shared details on the “Power of I” message. (This goes beyond undergrad recruitment).
- Talked about the Hero/Guide framework. (Framing the audience as the heroes of the story, University as the guide)
- The work was not complete with the brand guidelines being rolled out. Continuous work is being done to tweak the guidelines and to roll out resources.
- Website: marketing.illinois.edu Twitter: @UofIMarketing
- There were no questions and Rich thanked the guests for their time. The guest presentation was not recorded.
Public Comment:
- There was no public comment
Review and Approval of Minutes
- June 2021
  - Minutes were approved unanimously
Chair’s Remarks
- This is Rich Gegg’s first meeting as Chair
- Thanked all for serving
- Mentioned vacancies in some districts and elections would soon be filled
- Mentioned a desire to promote and market CAP, and to increase awareness and to get more representation from APs on committees.
Announcements
- No announcements
Academic Senator Reports
- No reports from senators
Academic Senate Committee Reports (update?)
- No reports
CAP Committee Reports
- CAPE Awards Committee:
  - Will need new Chair and Vice Chair. Open for self-nominations. If interested, email Richard or any CAP officer
- Ad Hoc SAC/CAP Common Interest Areas: Brent West
  - Met with recently converted employees and with HR professionals to clarify differences in benefits and policies
  - Received feedback that Reporting process for time and leave was found to be confusing for salaried employees.
  - Some units were not as good at communicating and assisting with the process.
  - In general, those transitioning felt that they were being devalued and some expressed that they had lost connection to listserves and committees that had been helpful to their positions
  - From discussions with HR, found that timesheet and leave reporting issues are already being adjusted.
  - Some recommendations that we may need to move forward with:
    - Uniform college level HR training for communication
    - Better communication on benefits changes
    - AP professional development fund. Access for all professionals.
    - Look into including CS Professional in CAP representation. Requires closer look at bylaws
    - Next step is to meet with SAC to discuss and share representations.
Illinois Human Resources Report – Deb Stone, Interim Senior Associate Chancellor for Human Resources (James Gallaher attended in Deb’s place for July)
- James Gallaher reported that there is a remote and hybrid work website from HR with guidelines and tools for return to campus.
Unfinished Business
- Additional Rollover of Vacation Days
  - No new report. System level conversation
  - James Gallagher stated that he will find out the standing of the rollover and the ByLaws
New Business
- Action on the ByLaws Committee Report (July Meeting)
  - Bylaws sent again to HR; no word yet on any updates to HR.
Closed Session IS NOT expected.
- No closed session
Adjournment:
- Meeting adjourned at 2:10