Meeting Minutes, Meetings

December 2023 Meeting Minutes

Meeting Info

Date: Thursday, December 7, 2023
Time: 1:15 PM
Location: Online via Zoom

  1. Call to Order (1:15 pm) Lisa Merrifield, Chair
  2. Chair’s Remarks
    • Brian Brauer, will talk to us about the OEM
    • Deb Stone, will talk to us about Vacation Leave
    • Need more volunteers to be AP Development Fund Application Reviewers
    • No January Meeting, will resume in February
    • Reminder of the 3 Priorities
      • Securing equal representation on Senate Committees that involve AP work environment
      • Rectifying leave benefits between AP’s and CS Professionals Noted HERE
      • Revising AP Grievance Process to make it more consistent with other employee groups on campus
  3. Guest Speaker: Brian Brauer, Executive Director of Emergency Management
    • What is EM at UIUC?
      • Team of 6 responsible for emergency preparedness and response on campus
          1. Jason Madden- Emergency Action Plan
            • Update on Emergency Action Plan and plea to be responsive! Just 100 of the 300 on file are current. Also currently missing several.
            • Streamlining the online process away from a paper based process.
          2.  Stephanie Vogelsang- Protection of Minors Specialist
          3. Jason H. Business Continuity Specialists
          4. Sherry Wooten-Emergency Planning with State and Federal OEMs
  4. Public Comment – None
  5. Review and Approval of Minutes – November 2023
      • Motion:, Second, and Approved
  6. Illinois Human Resources Vacation Leave Benefits: Deb Stone, Assistant Chancellor, HR Center of Expertise
      • Provided an update as to the considerations involved when comparing AP benefits to those of CS Professionals.
  7. Human Resources Report: Brain Farber, Chief of Staff & Special Projects, IHR Administration
      • AP Development Fund
          • QU 1 July/August/September
            • Amount awarded:  $9,213.00
            • 19 recipients
          • QU 2 October/November (so far)
            • Amount awarded:  $3,261.00
            • 7 recipients
          • Year to Date
            • Amount awarded: $12,474.00
            • 26 recipients
            • 16 currently under review( submitted in Oct & Nov)*
            • 22-23-$18,229 awarded
            • 19-22-$75, 926 awarded; ~$25K/year
        • IHR notes a request was made by a college to consider adding CS Exempt positions to the fund to be able to seek professional development support. This is something we have sent to SAC for consideration and recommendation.
        • CSEA Applications are open, https://go.illinois.edu/csea,  nominations are due January 8 @5pm.
        • Shari presented to the SUCCS Merit Board last week on behalf of HRDAC on CS Modernization. Her remarks focused on why we need to modernize civil service rules and policies, focused on the way we hire talent.
        • FLSA changes. DOL proposed salary threshold to $60,209 from the current $35,568. This would be a 69% increase. This is currently only proposed with March 1, 2024 as the expected release.  This potential mandatory increase would have significant financial implications for the University due to either raising salaries or increased OT cost.
        • Matrix Team Design – IHR is progressing with our matrix team design and recently completed our search process for team leads.  By organizing campus units in smaller communities and assigning them to a matrix team of specific IHR professionals, our staff will deepen relationships with campus customers, provide end to end oversight and coordination of the hiring process, dramatically reducing cycle time and delivering better outcomes.  We will have 5 teams in total, including Team Community, Team Discovery, Team Empowerment, Team Innovation, and Team Momentum.
        • Paid Leave for All Workers Act – Effective 1/1/24, allows a 90 day implementation date, University will implement on 3/31/24.
        • Only for those who don’t already receive vacation, faculty, APs on 9-10 moth contracts, Post docs, Extra Help employees, and Academic Hourlies
        • 40 hours of leave over 12 months recorded in 2-hour increments.
        • IHR is aggressively gathering data on “time to hire” metrics to partner with colleges and units to seek efficiencies and share best practices.
        • An HR industry term is EVP or Employee Value Proposition; the unique value an employer offers to its employees.  IHR is working with campus partners on developing our Illinois Value Proposition or IVP.  We will be hosting a series of focus groups or conversation café’s and would like to engage both the Staff Advisory Council and the Council of Academic Professionals in helping us to refine and develop this important concept key to recruiting and retaining top talent.

8. Grievance Update, Eric Kurt, Grievance Chair

    • 3 Open grievances, two have opted not to pursue and one is still pending.

9. Academic Senator and Senate Committee Reports– Beth Meschewski, Senate Representative, Megan Pearce, Faculty-Staff Benefits Committee

    • https://surs.org/resources/videos/
    • https://www.suaa-ui.org/

10. Staff Advisory Council Report, Dale Billam, SAC Representative

11. CAP Committee Reports

    • Chancellor’s Staff Excellence Award (CSEA): Chaya Sandler
    • IHR Strategic Initiatives – Training and Employee Development Advisory (TEDAC) Committee – Amy Dillard
    • Procedures and By Laws Committee: Rich Gegg
    • Public Safety Advisory Committee: Will Schlaack
    • University Professional Personnel Advisory Committee (UPPAC): Lisa Merrifield, Beth Meschewski, Patrick Gavin, Lisa Goodpaster

12.  New Business

    • January meeting: No January meeting, well resume meetings in February 2024.
    • Update on grievance process and recommendations

13. Closed Session- We WILL have a closed session

14. Adjourn

 

summitted-P. Gavin