September 2023 Meeting Minutes | Council of Academic Professionals

Meeting Info

Date: Thursday, September 7, 2023
Time: 1:15 PM
Location: Online via Zoom

Agenda

Call to Order (1:15 pm) Lisa Merrifield
Guest Speaker: Becky Hinrichs, Visiting Director, Employee Learning and Organizational Effectiveness
Public Comment – None
Review and Approval of Minutes – August 2023- No quorum to approve.
Chair’s Remarks
Illinois Human Resources Report: Brian Farber, Chief of Staff & Special Projects, IHR administration
1. AP Development Fund Update
  - AP Development Fund Update
    - - FY23-24
      - 17 total applicants
        
        8 approved at $500 for $4,000 total of $50,000 available.
        
        3 ineligible
        
        Within 2-week window between arrival date of application and conference date.
        
        Has not been funded within the past 2 years.
        
        Has at least a 50% appointment.
        
        6 pending approval
  - All Employee Expo- 10/12 from 10 a.m. to 2p.m. at State Farm Center
  - SAC/CAP/IHR owned event.
  - Website is https://illinoissac.web.illinois.edu/aee/
  - Make a plan today to come out! Will be a great event.
  - Assistant Chancellor searches-ABG search firm
    - Asst. Chancellor, Culture, Learning and Engagement- Amy Santos was the Chair.
    - Finalists have interviewed, will be able to announce a new hire at the next meeting.
  - Assistant Chancellor for Strategic Programs and Partnerships-Staci Provesis is the chair.
    - Chaya Sandler agreed to serve on the search
    - Finalists are being identified and coming to campus.
  - Operational Excellence
    - Functional Design Team meeting to look for efficiencies and streamlining of the hiring process
    - Three action plans have commenced.
    - Uploading all necessary OAE compliance forms to Cornerstone
      - Improved turnaround for JDX position descriptions-exploring standard descriptions.
      - Establish shared KPIs for HR workflows.
      - Employee Referral Program Video-
        
        https://mediaspace.illinois.edu/media/t/1_xfsuml9j https://humanresources.illinois.edu/employees/policies/talent-attraction-policies.html
        
        $600 for a current UIUC employee who refers a non _University employee to a UIUC job.
        
        Send an email link with the job posting and an application link.
        
        All positions can be referred, but only certain jobs are eligible for referral payment.
        
        Hard to fill and high demand vacant positions that have been approved by University leadership.
        
        Staff Advisory Council
        
        Retreat
        
        Proposal for leadership to meet to discuss shared goals and initiatives.
        
        President: Bridget HIllier( Event Specialist @ Gies)
        
        Vice President: Dale Billam( Construction Project Coordinator @F&S)
        
        Secretary: Colleen Hammel( Stewardship Alumni Relations Coordinator, College of Media)
        
        Dale Billam will attend CAP meetings as a SAC liaison.
Grievance Update
Academic Senator and Committee Reports-None
- All Employee Expo Committee: Rich Gegg, Lisa Merrifield, Lisa Goodpaster Lahners
- AP Development Fund: Patrick Gavin, Matt Buchi
- Chancellor’s Staff Excellence Award( CSEA) Chaya Sandler
- IHR Strategic Initiatives-Training and Employee Development Advisory(TEDAC) Amy Dillard
- Procedures and Bylaws Committee: Rich Gegg
- Public Safety Advisory Committee: William Alan Schlaack
- University Professional Personnel Advisory Committee: Lisa Merrifield, Beth Mescheswski, Lisa Goodpaster Lahners, Patrick Gavin
New Business
Closed Session-There was a closed session
Adjourn