August 2023 Meeting Minutes | Council of Academic Professionals

Meeting Info

Date: Thursday, August 3, 2023
Time: 1:15 PM
Location: Online via zoom

Agenda

Call to Order-Chair Lisa Merrifield
Public Comment-None
Review and Approval of Minutes – June 2023- APPROVED
- - Motion to approve: Brian Fulton
  - Second: Eric Kurt
  - All move to approve, no dissentions
Chair’s Remarks
- - Open Seats in District 4, 7, and 8
    - Thank you to Tina Rolfe for her service and for facilitating the Grievance Committee.
    - Thank you to Chaya Sandler for her good work with the CAPE awards.
    - We appreciate the service of Rashmi Tenneti.
    - Wish you all the best and than you for your service.
Announcements
- - Thank you Todd Sweet for agreeing to stand in as Asst. Chair of Grievances.
Illinois Human Resources Report: Brian Farber, Chief of Staff & Special Projects, IHR administration
- - AP Development Fund Update-FY23-24
    - 11 total applicants
    - 1 ineligible
    - 2 approved at $500
    - 8 pending( waiting on 2 committee members to review/approve)
  - All Employee Expo-10/12 at SFC
    - SAC/CAP/IHR owned event
    - CAP volunteers needed( 4-5 members)
    - Next meeting on August 8
  - New Executive Director of Compensation Strategy
    - Bryan Rojek- Bryan brings deep expertise in compensation including global compensation and working with unions, having led this function in several industries, including Pharmaceuticals and Financial.
    - Start Date August 14
  - Assistant Chancellor searches-AGB
    - Asst. Chancellor-Culture, Learning and Engagement-Amy Santos is the Chair
      - Committee has selected finalist, in the process of scheduling finalists for interview.
    - Assistant Chancellor for Strageic Programs and Partnerships
      - Posted https://www.agbsearch.com/searches/assistant-chancellor-for-strategic-programs-partnerships-university-of-illinois-urbana
        
        Best consideration-8/18
        
        Chaya Sanler agree to serve on the search
    - Operational Excellence
      - Functional Design Team meeting to look for efficiencies and streamlinging of the hiring process
        
        Three action plans have commenced
        
        Uploading all ncessary OAE compliance forms to Cornerstone
        
        Improved turnaround for JDX position descriptions-exploring standard descriptions.
        
        Establish shared KPIs for HR workflows
    - Functional Reviews
      - June CAP-member asked a question
      - Staffing shortages at IHR and complications of the pandemic have led to delays
      - No timeline for restarting has been established at this time
      - All vacancies are carefully evaluated at the time of reposting

7. Grievance Update

- No Update; several pre-interviews but none to report at this time

8. Academic Senator Reports-None 9. CAP Senate Committee Reports

- AP Development Fund: Lisa Bievenue, Patrick Gavin, Matt Buchi
- Chancellor’s Staff Excellence Award (CSEA): Chaya Sandler
- Communications Committee: Beth Meschewski
- Public Safety Advisory Committee: William Alan Schlaack
- All Employee Expo Committee: Rich Gegg, Lisa Merridfield, Lisa Goodpaster Lahners
- University Professional Personnel Advisory Committee: Lisa Merrifield, Beth Mescheswski, Patrick Gavin, Lisa Goodpaster Lahners
- Ad Hoc Committee on Bylaws: Jayesh Patel, Rich Gegg
- ST 83 and ByLaws Committee: Rich Gegg
- IHR Strategic Initiatives – Training and Employee Development Advisory (TEDAC) Committee OPEN
- Sunset the following committees (reinvigorate as needed)
  - Campus Administrative Manual Updates
  - Campus HR Staffing Committee
  - Communications Committee
  - Outreach Committee:
  - Officer Nominating Committee
  - Procedures and Elections Committee
  - Racism and Social Injustice
  - Ad Hoc SAC/CAP Common Interest Areas
  - Ad Hoc Employee Well-Being committee
  - AD HOC CAP Committee on Committees

10. New Business

- Elections for the three open seats
  - Starts with nominations and self-nominations
  - Nominations close and will go to a vote if more than one nomination for the opening.

11. CAP Grievance Training
12. Adjournment