August 2023 Meeting Minutes

Meeting Info

Date: Thursday, August 3, 2023
Time: 1:15 PM
Location: Online via zoom


  1. Call to Order-Chair Lisa Merrifield
  2. Public Comment-None
  3. Review and Approval of Minutes – June 2023- APPROVED
      • Motion to approve: Brian Fulton
      • Second: Eric Kurt
      • All move to approve, no dissentions
  4. Chair’s Remarks
      • Open Seats in District 4, 7, and 8
        • Thank you to Tina Rolfe for her service and for facilitating the Grievance Committee.
        • Thank you to Chaya Sandler for her good work with the CAPE awards.
        • We appreciate the service of Rashmi Tenneti.
        • Wish you all the best and than you for your service.
  5. Announcements
      • Thank you Todd Sweet for agreeing to stand in as Asst. Chair of Grievances.
  6. Illinois Human Resources Report: Brian Farber, Chief of Staff & Special Projects, IHR administration
      • AP Development Fund Update-FY23-24
        • 11 total applicants
        • 1 ineligible
        • 2 approved at $500
        • 8 pending( waiting on 2 committee members to review/approve)
      • All Employee Expo-10/12 at SFC
        • SAC/CAP/IHR owned event
        • CAP volunteers needed( 4-5 members)
        • Next meeting on August 8
      • New Executive Director of Compensation Strategy
        • Bryan Rojek- Bryan brings deep expertise in compensation including global compensation and working with unions, having led this function in several industries, including Pharmaceuticals and Financial.
        • Start Date August 14
      • Assistant Chancellor searches-AGB
        • Asst. Chancellor-Culture, Learning and Engagement-Amy Santos is the Chair
            • Committee has selected finalist, in the process of scheduling finalists for interview.
        • Assistant Chancellor for Strageic Programs and Partnerships
            • Posted
            • Best consideration-8/18
            • Chaya Sanler agree to serve on the search
        • Operational Excellence
            • Functional Design Team meeting to look for efficiencies and streamlinging of the hiring process
            • Three action plans have commenced
            • Uploading all ncessary OAE compliance forms to Cornerstone
            • Improved turnaround for JDX position descriptions-exploring standard descriptions.
            • Establish shared KPIs for HR workflows
        • Functional Reviews
          • June CAP-member asked a question
          • Staffing shortages at IHR and complications of the pandemic have led to delays
          • No timeline for restarting has been established at this time
          • All vacancies are carefully evaluated at the time of reposting

7.  Grievance Update

    • No Update; several pre-interviews but none to report at this time

8. Academic Senator Reports-None                                                                      9. CAP Senate Committee Reports

    • AP Development Fund: Lisa Bievenue, Patrick Gavin, Matt Buchi
    • Chancellor’s Staff Excellence Award (CSEA): Chaya Sandler
    • Communications Committee: Beth Meschewski
    • Public Safety Advisory Committee: William Alan Schlaack
    • All Employee Expo Committee: Rich Gegg, Lisa Merridfield, Lisa Goodpaster Lahners
    • University Professional Personnel Advisory Committee: Lisa Merrifield, Beth Mescheswski, Patrick Gavin, Lisa Goodpaster Lahners
    • Ad Hoc Committee on Bylaws: Jayesh Patel, Rich Gegg
    • ST 83 and ByLaws Committee: Rich Gegg
    • IHR Strategic Initiatives – Training and Employee Development Advisory (TEDAC) Committee OPEN
    • Sunset the following committees (reinvigorate as needed)
      • Campus Administrative Manual Updates
      • Campus HR Staffing Committee
      • Communications Committee
      • Outreach Committee:
      • Officer Nominating Committee
      • Procedures and Elections Committee
      • Racism and Social Injustice
      • Ad Hoc SAC/CAP Common Interest Areas
      • Ad Hoc Employee Well-Being committee
      • AD HOC CAP Committee on Committees

10. New Business

    • Elections for the three open seats
      • Starts with nominations and self-nominations
      • Nominations close and will go to a vote if more than one nomination for the opening.

11. CAP Grievance Training
12. Adjournment