August 2020 Meeting Minutes

DRAFT — August 2020 Monthly CAP Meeting
Date: Thursday, August 6, 2020
Time: 1:15 PM
Location: Zoom

Attendees: Brent West (1), Allie Arp (2), Mindy Spencer (3), Dustin Yocum (4), Brandi Barnes (4), Ann Jones (5), Lisa Merrifield (6), Doug Gucker (6), Nicole DelMastro-Jeffery (7),  Betoel Escobar (7),  Crystal Zulauf (8), Brian Brauer (8), William Schlaack (9), Lisa Bievenue (10), Jeff Stein (11), John Scott (11)

Absent: Vacant (1), Randall Sandone (2), Tasha Robles (3), Suzana Palaska-Nicholson (5), Grant Brewer (9), Chaya Sandler (10)

  1. Call to Order
    • Brian called the meeting to meeting at 1:15
  2. Guest Speakers: Bill Sullivan, director of Rokwire and professor in Landscape Architecture; and Marty Burke, leader of the SHIELD Initiative and professor in Chemistry.
    • Sullivan gave an overview of the Safer at Illinois ap
    • There will have 42 lines to test for COVID-19 on campus when classes start. The goal is to keep the process moving very rapidly
    • Testing is simple. Can show the app on your phone or you can swipe your I card.
    • Don’t eat or drink anything 30 minutes prior to the test
    • Brian Brauer provided more details on campus testing and building access when classes start
    • Deb Stone provided details about non-compliance and referred people to the IHR guidance, which includes case studies (
  1. Public Comment — None
  2. Review and Approval of Minutes for July
    1. Motion to approve by Jeff. Second by Nicole. No discussion. Approved.
  1. Chair’s Remarks — None
  2. Announcements — None
  3. Academic Senator Reports – no updates
  4. Academic Senate Committee Reports
    • Information Technology: Mike Bohlmann: As Senate IT Chair, participated in privacy advisory committee for the implantation of Rokwire and Safer Illinois
    • Senate Executive Committee (SEC): Brian Brauer & Brent West: Still meeting weekly to discuss safely open in the fall
  5. CAP Committee Reports
    • AP Development Fund (Open)
      • Seeking a new chair
      • This is a critical position, especially this year because we have spent all the funding allocated and we need to make sure this benefit is maintained
    • Campus, and University Committees
    • Special Events Advisory Committee (Brian)
      • Focus on return to campus events for small groups
    • Public Safety Advisory Committee (Brian)
      • Hasn’t met. New police chief has started
    • Joint Advisory Committee on Investment, Licensing, and Naming Rights (William)
      • Has not met
    • University Professional Personnel Advisory Committee (Brian)
      • Has not met
    • CAPE Awards Committee (Rich)
      • No update
    • Procedures and Elections Committee (Allie)
      • District 1 vacancy election will be held soon
      • Professional development committee chair and by laws committee chair are also opened
      • All APs can join committees regardless of whether serving as a CAP elected seat
    • Communications Committee (Lisa)
      • No update
    • Grievance Officer (John)
      • Confidentiality agreements are signed by all except 1
      • We will have a training session coming up at a future meeting
    • Outreach Committee (Allie)
      • We have not scheduled speakers for the next couple of meetings
      • Inviting the new Police chief and  someone from vet med to discuss COVID testing were suggested
      • If people have potential speakers, send them to Allie
    • Officer Nominating Committee (Allie)
      • No update
    • Ad Hoc Committee on Bylaws (Open)
      • Seeking a chair
    • Ad Hoc Committee on Harassment (Mindy)
      • No progress
    • Campus Administrative Manual Updates (Ann)
      • There are no policies open for comment currently
      • CAP will be keeping people informed about policy changes
      • Policy recommendations will also be put in Eweek
  6. Academic Human Resources Report     Senior Associate Chancellor for Human Resources
    • If you haven’t read through the HR related guidance documents released on Monday, please do. There is a lot of information available. Guidance documents are posted as stand alone on the IHR COVID webpage
    • Be sure to update home and campus work address and emergency contact through MyUIInfo site. Also check and update beneficiaries for benefits. This is a good practice to do each year
    • The regular civil service audit was conducted the week of the shutdown. We are still waiting to hear any results of that audit. The University has proposed a demonstration project for the civil service system that would put into place some different rules for ways that we manage civil service positions assigned to qualified research projects
  1. Unfinished Business (Limit repeats from subsequent district)
    • Vacation Days and Sense of Safety
      • Survey conducted to assess the impact of only being able to roll over 5 days. 542 responses total with additional commentary. About 20% will lose days even with the ability to roll over 5 additional days. Most are uncomfortable coming back to campus for a variety of reasons
      • District reps: Identify what are the unresolved issues with respect to returning to work
  1. New Business
    • Call to Action to Address Racism and Social Injustice
      • Seems to be brining out the best and worst in people. There is a new call to action around racism and social injustice
      • Looking for APs to serve on a CAP working group or chair such a group so that AP concerns are conveyed to central campus
    • Consider representation of growing number of staff in Chicago
  2. Closed Session is NOT expected
    • No closed session
  1. Adjournment – Adjourned at 3:06

Dates and Locations of CAP Monthly Meetings and CAP-Sponsored Events

Date Location Notes and Other Events
9/30/20 Virtual
10/1/20 Virtual
11/5/20 Virtual


Have suggestions for a CAP speaker? Want to hear about a specific topic? Email the outreach committee with your suggestions!