May 2019 Minutes

May 2019 Monthly CAP Meeting
Date: Thursday, May 2, 2019
Time: 1:15 PM
Location: Illini Union – Illini Room C

Attendees: Brent West (1), Amy Hovious (2), Randy Sandone (2), Randy Sandone (2), Maggie Jarvis (3), Micah Kenfield (4), Amy Adams (4), Ann Jones (5), Charlie Mitsdarfer (5), Lisa Merrifield (6), Betoel Escobar (7), Chantelle Thompson (7), Brian Brauer (8), Victoria Huart (8), George Gottschalk (9), William Schlaack (9), Lisa Bievenue (10), Nancy Walsh (10), John Scott (11) , Jeff Stein (11)

Excused Absences: Richard Gegg (1), Mindy Spencer (3), Carl Baker (6),


  1. Call to Order
    • Meeting was called to order at 1:15 PM
  2. Public Comment
    • No public comments.
  3. Review and Approval Previous Month’s Minutes
    • Correction for April Minutes: Move John Scott from attending to excused absence.
    • George Gottschalk (9) moved to approve; Brian Bauer (8) seconded. Approved with no dissent.
  4. Chair’s Remarks
    • Thanks Chancellor Jones
    • President Killeen will attend in June. Questions will be collected in advance. Location will be verified.
    • AP Development fund – formed an ad hoc committee. Report out below. Thanks to Maggie for updating website.
    • Thanks to the CAPE award committee.
    • Will be drafting and annual report for review at the next meeting.
    • Grievance training at the June meeting. Chantelle will do it.
    • Micah will be working with new members and those who joined mid-term on new member orientation.
    • Welcome new CAP reps and those reelected. Amy Adams and George will be cycling off. Amy’s seat is up. Seat is vacant and an election will be held in district 2 to fill the seat.
    • Elections next month – Filling several CAP positions. Reach out to Amy to get more information. Will also form committees. Procedures and elections is an important committee that will have a lot of turn over. We will appoint an officer committee. George will be part of that committee head that committee.
  5. Announcements
    • AP leadership program opened and accepting registrations. Nominations are due Friday, May 3.
    • Benefits choice period has begun. May 1-May 31.
  6. Committee Reports
    • Academic Professional Senators
      1. Amy will email update.
    • Senate, Campus, and University Committees

Rule change: CAP nominations will go through Committee on Committees

  1. Senate Committee on Public Engagement
    1. Had a meeting. Asked for 2 AP seats. Was approved on Senate floor.
  2. USSP
    1. Wrapping up. Putting together annual report. Come out first thing in the fall. Will be meeting over the summer to get prepared for next fall.
    2. Nothing else that are heavy on AP issues.
  • Senate Executive Committee
    1. Naming of Granger College of Engineering.
    2. Faculty and staff emergency fund donations open now. An email went out in April. Micah where?
  • University Professional Personnel Advisory Committee
    1. No update. Meeting in July at the President’s house. Outgoing and incoming chairs will attend.
  • HR – Training and Employee Development Advisory Committee (TEDAC)
    1. Working on new training portal for finance officers. Hoping for launch this fall or spring.
    2. More resources for supervisors.
  • CAPE Awards Committee
    1. No update
  • Procedures and Elections Committee
    1. New members have been elected. Will need to rerun District 2 in May.
  • Communications Committee
    1. Scheduling meeting. Will start working on next promotional email.
    2. Mostly done with new website. Can launch that. HR will review.
  • Grievance Officer
    1. Will have a closed session today.
  • Ad Hoc Committee on Harassment
    1. No update
  • Ad Hoc Committee for AP Development Fund distribution
    1. Handout distributed
      1. Since fund exhausted early, committee discussed how to ensure equitable access throughout the year.
      2. The committee recommended collecting data for another year before making major procedural changes.
      3. Two options for process proposed.
        1. Have two application deadlines: fall and spring and divide the fund in half.
        2. Status quo, but let APs know. That would give us another year to look at data.
      4. Lisa Bievenue moved to continue as in previous years, with the addition of a few questions on the application. The ad hoc committee will work through details. John Scott seconded. All approved.
    2. Academic Human Resources Report Deb Stone provided update
      • In August the new system wide program called Know Your U will allow employees up to 8 hours/year to attend lectures or tours outside of the area. HR will create repository of activities APs can attend. Still figuring out how they will collect data, especially for salaried employees who would not normally report this kind of thing.
      • Benefits choice started May 1. No changes in plans, carriers, or premiums for full time. Part time employees’ cost will go up because the University’s costs have increased. MCAP flexible spending account maximum contribution has been increased to $2700. If don’t want to make a change, no need to do anything. But have to enroll in MCAP or DCAP annually.
  1. Unfinished Business
    • No unfinished business
  2. New Business
    • No new business
  3. Closed Session (if necessary)
    • Close session was held to discuss grievance.
    • Suggestions of grievance committee approved by CAP.
    • For future grievances, the grievance chair will provide CAP grievance materials via a secure box folder at least seven days in advance of the meeting to allow time for full consideration.
  4. Adjournment
    • Maggie Jarvis moved to adjourn. Lisa Bievenue Adjourned at 3:15 PM.

Dates and Locations of CAP Monthly Meetings and CAP-Sponsored Events

Date Location Notes and Other Events
May 2, 2019 TBD
June 6, 2019 TBD President Visit