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June 2017 Agenda


Agenda for June 2017 Monthly CAP Meeting

Date: Thursday, June 1, 2017

Time: 1:15 PM

Location: 314A Illini Union

  1. Call to Order
  2. Public Comment
  3. Review and Approval Previous Month’s Minutes
  4. Chair’s Remarks
  5. New CAP Representatives
  6. CAP Officers Election
  7. Announcements
  8. Committee Reports
    • CAPE Awards Committee
    • University Professional Personnel Advisory Committee
    • Academic Professional Senators
    • Senate, Campus, and University Committees
    • Procedures and Elections Committee
    • Communications Committee
    • Grievance Officer
  9. Academic Human Resources Report Associate Provost for Human Resources
  10. Unfinished Business
  11. New Business
  12. CLOSED SESSION – Closed Session is expected
  13. Adjournment

Dates and Locations of CAP Monthly Meetings and CAP-Sponsored Events

Date Location Notes and Other Events
January 5 314A Illini Union Chancellor Robert Jones
February 2 314A Illini Union  
March 2 Illini Union Ballroom President Tim Killeen
April 6 Alice Campbell Alumni Center CAPE Awards Banquet
May 4 314A Illini Union Katie Ross, UA Benefits
June 1 314A Illini Union Installation of new CAP reps and officers
July 6 314A Illini Union CAP/Senator Orientation
August 3 314A Illini Union  
September 7 314A Illini Union  
October 5 314A Illini Union  
November 2 314A Illini Union  
December 7 314A Illini Union  


March 2017 Minutes

Council of Academic Professionals

Thursday, March 2, 2017, Illini Union Ballroom

Meeting Minutes submitted by Elizabeth Rockman

Attendees: Rich Gegg (1), Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Shawna Naidu (3), Todd Spinner (3), Jessica Beaudoin (4), Andrew Reynolds (4), Rick Atterberry (5), Teresa Steckler (6), Elizabeth Wahle (6), Betoel Escobar (7), Tanisha King-Taylor (7), Tracy Parish (8), Chantelle Thompson (8), Rebecca Ferrell (9), Ravi Ramrattan (10), Elizabeth Rockman (10), Jeff Stein (11), Deb Stone (ex-officio)

  1. Call to Order – Chair Jeff Stein called the (recorded) meeting to order at 1:20 p.m.
  1. Guest Speaker President Tim Killeen – President Killeen discussed the following topics:
  • State budget is still uncertain, with significant effort made by the Senate, but budget recently fell apart due to revenue and pension issues. There is a family of bills that would provide the UI funding for FY17 and FY18 at the level of 90% of FY15. Individuals may contact individual senators. UI is still paying bills and covering salaries (including mid-year increases and gift-days). There is no move to implement mass layoffs, but if individuals retire, they are less likely to be replaced.
  • The Strategic Framework is alive and well, and will frame enrollment and technologies.
  • Tuition will be frozen for the 3rd year in a row, as we must be competitive on cost.
  • UI will be launching a development campaign; no name has been assigned and we are in a quiet phase.
  • Sesquicentennial events are ongoing, and a book has been published.
  • UI has an innovation agenda that will include private partnerships.
  • Grants and research funding is robust and we have wonderful talent.
  • UI will further grow enrollment by 15% over the next 5 years, with a nod to capabilities.
  • UI will continue to grow recruitment of in-state and underrepresented minority student populations.
  • IPAC (Illinois Performance Accountability Commitment) has been introduced into legislation, which would put into statute that UI budget will guarantee results, as measured by quantifiable metrics.
  • University Administration is working on health care issues, and communicating what is being done through AFSCME negotiations. It is hoped mid-year raises will help with related additional costs.
  • There is anxiety around the world, particularly related to underserved and marginalized populations; it is an important goal that UI is a most welcoming and inclusive environment. Statements will not be put out on every issue, but civil discourse is expected.

President Killen also answered questions:

  • A concern was raised related to public education and science, and it was noted there would be a 4/22/17 march for science after the Illinois Marathon. President Killeen noted that science and technology is important.
  • Another individual asked if a 15% increase in student enrollments might impact affordable housing. President Killeen noted that planning takes these issues into account, and Barb Wilson clarified that there will be some distance education and graduate student increases; all first-year students must live on campus in any case.
  • Chair Stein noted that one of CAP’s roles is to interface with UPPAC, CAP counterparts throughout UI, and that there are different ways of supporting professional development at each campus. The President confirmed that it is not the intent to have homogenous campuses.
  1. Public comments – None.
  1. Review and Approval Previous Month’s Minutes – Rick Atterberry made a motion to approve, and Todd Spinner seconded; motion passed.
  1. Chair’s Comments – Jeff Stein noted that the Sesquicentennial Luncheon at the Alumni Center involved campus, university, and community in the public kick-off. There would be a closed session for the Provost Search, as the process played out differently over the month, with APs expected to be well represented.
  1. Announcements – The Chancellor announced that United Airlines would begin serving Willard Airport in May. An item was noted for the Senate related to a bylaw change for representation of specialized faculty. Senate approved slate of Provost Search for faculty and students; also addressed was a resolution on Native American imagery. There will be no election for Wendy White’s CAP seat beyond the regular election.
  1. Committee Reports:

CAPE Awards Committee – Kristina Miller said that 6 finalist names were submitted to the Chancellor, and that a last vetting would be done to ensure the individuals are still eligible.

University Professional Personnel Advisory Committee – UPPAC met on February 6. UIC has had some HR changes. FLSA court decisions are being watched. It was noted to remind all APs to familiarize themselves with My Benefits Marketplace since that will be how May changes will be made (Deb Stone said the system works well, but all should make sure they are registered ahead of time – and keep track of their identifying number, as it will be important). Retirement planning conference will be on April 29.

Academic Professional Senators – Rick said the most recent Senate meeting involved going over election process, and issues related to needed DIA reporting.

Senate, Campus, and University Committees – A Senate Executive Committee report was given by Michael LeRoy related to budget. There is currently an incremental budget model with various factors considered, but UI will likely move to a responsibility centered management model to help with transparency of expenses (ie., how much it costs to keep operations up for colleges/departments). Budget will determined using 14 principles and balancing revenue with expenses; it is not clear yet how small units that rely on the collective will fit into this model (and cuts will likely have to happen in some of those areas). Andrew Reynolds asked if we should monitor these changes, and Jeff noted we would receive more informal information dissemination.

Procedures and Elections Committee – Tracy updated on Senate and CAP district elections, with the Senate election deadline just passed (with election dates of March 6-12, 2017), and CAP deadlines upcoming (with election dates of April 3-9, 2017). Committee vacancies will be publicized and voted on after both election cycles.

Communications Committee – Becky Ferrell noted there have been several meetings per month, and many communications related to elections. As far as usability of the live feed, Chantelle Thompson said it was a bit clunky and the audio is somewhat low. Discussion ensued related to special topics, and it was agreed to keep the live feed for special guests. Kristina suggested CAP review metrics for how many were accessing the feed. Becky said the committee is trying to revamp the CAP website, as well as update terms; Andrew corroborated, and said that they are also trying to ascertain what can come off the website; Jeff said the Senate website is a good site to use as a model.

Grievance Officer – No report, but an update that the Grievance Committee is awaiting information.

External Diversity Review Team session – CAP members who attended the session agreed that the people tasked with the review wanted to know more about what CAP is and how APs fit into the University structure as relating to many aspects of diversity. All agreed it was valuable program for CAP and APs.

  1. Academic Human Resources Report – Deb Stone attended for Elyne Cole, with regard to:
  • Salary increase upload took place the previous evening.
  • Lots of leadership changes: including new Interim Provost, and many vacancies (Associate Chancellor, Vice Provost, etc.), good sign that funding not curtailed.
  • Benefits Choice Options available in May.
  • July 3 is not listed as a holiday (as response to question).
  • Thanks were proffered related to Reduced Service Days being given as Gift Days, although some noted issues: some have challenges with work that is remaining, Academic Hourly employees didn’t receive the benefit, and grade audits must still be done in academic units.
  1. Unfinished Business – Questions were asked about leave for APs and Civil Service (websites need updates). Illinois HR will be rolled out in April (with web changes and structural clarifications).
  1. New Business – Rick noted the Title IX training has some glitches, and lack of customization.
  1. Closed Session – Closed session was held to determine Provost Search recommendations.
  1. Adjournment – Meeting was adjourned at 4:20 p.m.

February 2017 Agenda

Agenda for February 2017 Monthly CAP Meeting
Date: Thursday, November 2
Time: 1:15 PM
Location: 314A Illini Union

  1. Call to Order
  2. Review and Approval Previous Month’s Minutes
  3. Public Comment
  4. Chair’s Remarks
  5. Announcements
  6. Committee Reports
    • CAPE Awards Committee
    • University Professional Personnel Advisory Committee
    • Academic Professional Senators
    • Senate, Campus, and University Committees
    • Procedures and Elections Committee
    • Communications Committee
    • Grievance Officer
  7. Employee Expo Update
  8. Academic Human Resources Report Associate Provost for Human Resources
  9. Unfinished Business
  10. New Business
  11. CLOSED SESSION – Privileged Information/Grievances
  12. Adjournment

October 2016 Minutes

Council of Academic Professionals
Thursday, October 5, 2016, 314A Illini Union
Meeting Minutes submitted by Elizabeth Rockman

Attendees: Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Todd Spinner (3), Elizabeth Wahle (6), Betoel Escobar (7), Tanisha King-Taylor (7), Tracy Parish (8), Mindy Spencer (8), Rebecca Ferrell (9), Richard Stokes (9), Ravi Ramrattan (10), Elizabeth Rockman (10), Elyne Cole (ex-officio)

  1. Call to Order – Vice Chair Tracy Parish called the meeting to order at 1:20 p.m.
  2. Michelle Wahl, Director of Campus Parking: Brian Farber, also of OVCSA, joined Michelle Wahl, and they discussed the following:
    • Parking Master Plan as proposed by Walker Parking Consultants, related to additional structures and renovation.
    • Generally parking structures only last 15-20 years, and maintenance is more as they age.
    • Disability access was addressed with regard to having to pay more.
    • It is hoped to keep costs level as health care costs grow with no raises; it has been discussed to move everyone to the periphery of campus.
    • Charging by percentage of salary is unique, and is a bargaining issue.
    • Technology will be upgraded soon.
    • Ultimate goal to replace cash key, which is no longer supported.
  3. Review and Approval Previous Month’s Minutes – Elizabeth Wahle made a motion to approve, and Rich Gegg seconded; motion passed.
  4. Public Comment – None.
  5. Chair’s Comments – Vice Chair Tracy Parish noted that he had no comments from Chair Jeff Stein.
  6. Announcements – None.
  7. Committee Reports:

    • CAPE Awards Committee – Kristina Miller said the Selection Committee to be notified, after which confirmation that individuals can participate, non-selected individuals will be notified. There will be a poster at the Expo.
    • University Professional Personnel Advisory Committee – No report.
    • Academic Professional Senators – No report.
    • Senate, Campus, and University Committees – Senate Committee for Public Engagement has still not met.
    • Procedures and Elections Committee – There will be elections for District 3 for an AP Senator and for a CAP representative in District 4.
    • Communications Committee – Amy Hovious reported they had met a few weeks ago, with several great ideas resulting (e-mails lists for each district, updating the website). Kristina mentioned e-mail lists need updating, and Mindy Spence has been working with Doug Lamb on that.
    • Grievance Officer – Tanisha King-Taylor has met with an individual in District 10, and Tracy has had a call from someone in his district.
  8. Employee Expo Update – Amy noted that the Planning Committee was going well, and that exhibitions and tables are ready. Basic CAP info will be provided, post-it note communications will be invited, and Kristina is helping to set-up and bringing the CAP poster.
  9. Academic Human Resources Report – Elyne Cole noted that there is no new news about budget, though she gets calls about reductions; nothing is happening in a formal way. There is no update on the health care premiums issue; Chancellor and Provost are concerned, but there are currently no specifics. The changes to the Fair Labor Standards Act are a hot topic. There have been many meetings with departments. Elizabeth Rockman noted that Rick Atterberry had summarized one of those meetings, and will report on that the following month. Elyne said that departments are reacting differently, and that it’s a very expensive law but the impacts are not known yet. The next steps for HR are to work with supervisors on the specifics of who will be impacted and how to communicate with those individuals.
  10. Unfinished Business – The small group related to notice rights will meet soon.
  11. New Business – Jessica Beaudoin was elected as CAP representative for District 4, Kimberly Brown was elected as CAP Senator for District 3, and Wenzhong Jiang and Gina Manola were elected to be sent forward for the one position on the Joint Advisory Committee on Socially Responsible Licensing and Investment.

    Ginger Velasquez may be invited to a future CAP meeting to address UA budget transparency.

  12. Closed Session – Closed session was held for discussion of the above-noted elections.
  13. Adjournment – Betoel Escobar made the motion to adjourn, and Tanisha seconded; motion passed. Meeting was adjourned at 3:15 p.m.