February 2017 Meeting Agenda

Agenda for February 2017 Monthly CAP Meeting
Date: Thursday, November 2
Time: 1:15 PM
Location: 314A Illini Union

  1. Call to Order
  2. Review and Approval Previous Month’s Minutes
  3. Public Comment
  4. Chair’s Remarks
  5. Announcements
  6. Committee Reports
    • CAPE Awards Committee
    • University Professional Personnel Advisory Committee
    • Academic Professional Senators
    • Senate, Campus, and University Committees
    • Procedures and Elections Committee
    • Communications Committee
    • Grievance Officer
  7. Employee Expo Update
  8. Academic Human Resources Report Associate Provost for Human Resources
  9. Unfinished Business
  10. New Business
  11. CLOSED SESSION – Privileged Information/Grievances
  12. Adjournment

November 2016 Minutes

Council of Academic Professionals

Thursday, November 3, 2016, 314A Illini Union

Meeting Minutes submitted by Elizabeth Rockman

 

Attendees:  Richard Gegg (1), Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Shawna Naidu (3), Andrew Reynolds (4), Rick Atterberry (5), Teresa Steckler (6), Elizabeth Wahle (6), Betoel Escobar (7), Tanisha King-Taylor (7), Tracy Parish (8), Mindy Spencer (8), Rebecca Ferrell (9), Richard Stokes (9), Elizabeth Rockman (10), Beth Hall (11), Jeff Stein (11), Elyne Cole (ex-officio)

 

  1. Call to Order – Chair Jeff Stein called the meeting to order at 1:20 p.m.

 

  1. Review and Approval Previous Month’s Minutes – Amy Hovious made a motion to approve, and Elizabeth Wahle seconded; motion passed.

 

  1. Public Comment – None.

 

  1. Chair’s Comments – Jeff noted that Mindy Spencer was resigning the following week since she is changing jobs, and therefore districts. A new Communications Officer will need to be elected, and Mindy will still serve on the Communications Committee.

 

Jeff updated on a meeting with Jami Painter, Jeff, Rich Gegg, and Rick Atterberry related to comments made about notice rights by Maureen Park and President Killeen in July 2016.  Clarification was provided about notice rights being examined in terms of how the issue is handled by a variety of institutions.  A matrix of information was put together, with nothing happening on this front since February 2016.  Jeff noted that he feels that three things came of the meeting:  1) that no movement on this issue is being made by administrators, nor are there any plans to move on this issue, 2) the meeting opened up dialogue, and 3) a commitment to engage CAP has been expressed.  It was asked if CAP could view the matrix, which will be looking into.  Rick noted that it was noted in the meeting that this issue cannot be looked at in a vacuum, but as a part of an entire benefits package:  some institutions fund children’s tuition 100%, some provide multi-year contracts, some shut down over holiday breaks and do not charge leave time, and some pay all insurance costs.

 

  1. Announcements – None.

 

  1. Committee Reports:

 

CAPE Awards Committee – Kristina Miller said there will be a meeting the following Monday, with all 11 nominated committee member able to serve.  There were 50 nominations for the awards, and eligibility analysis will follow.  The committee members get a month to review and rate the (up to) 50 nominations, and then there will be a round 2 review of the determined 12 finalists, after 3 letters of recommendation are also reviewed.  The committee recommends 6 awardees to the Chancellor for approval.  CAP will need to get a meeting room close to the April event.

 

University Professional Personnel Advisory Committee –The next UPPAC meeting is 11/14/16.

 

Academic Professional Senators – Rick noted the previous Senate meeting was very short, with only an Enrollment Management presentation, which didn’t mention the latest admissions changes for this year.  Faculty who were not on campus for the health care updates have asked for a new Town Hall Meeting

 

Senate, Campus, and University Committees – Elizabeth Rockman updated that the Faculty Staff Assistance Program has provided more update to their upcoming on-line resources web service, and when that is closer to going live, CAP may host a presentation.

 

Procedures and Elections Committee – There will be elections for a CAP representative in District 8, and for an AP on the newly-formed Elections and Credentials Committee.

 

Communications Committee – Mindy noted that she, Amy Hovious, and Andrew Reynolds have been very busy updating web contacts and resources, and that a Chair letter is needed.  Discussion ensued about branding, surveying AP’s, and what sorts of things should be communicated (and how); also, brown-bags will be reinitiated, and live-streaming will be looked at.  For interim communications, it is being considered to bullet-point what has been covered in meetings (with minutes to be linked after approval).  Resources were mentioned related to ATLAS, CITL, Skype, SharePoint, and/or graduate students assisting with live-streaming meetings.

 

Grievance Officer – Tanisha King-Taylor has no report, but there are lots of communications coming from a couple districts; there will be more to follow at the December meeting.

 

  1. Employee Expo Update – Amy said that the Expo went really well, and that she has all the materials and giveaways. She will bring the sticky-noted questions to the next CAP meeting, and add applicable ones to the list for the Provost.

 

  1. Academic Human Resources Report – Elyne Cole said that the Chancellor and the Provost are looking at the sustainability the overall budget (award amount, reception costs) of all awards programs, including CAPE Awards (CAPE will go forward this year). (The APDF has been suspended indefinitely, but not eliminated.)  Possibly awards programs will continue, but at a reduced amount to the recipient and/or department.  Generally concern was expressed about the removal of recognition programs at a time that benefits are being reduced and work being added.  Elyne will check on the status of these conversations and give CAP the possibility of responding in a proactive formalized way.

 

Rick asked for more context on FLSA issues.  He noted a lots of concerns from individuals in his area, including communications, reporting, and morale.  Deb Stone provided clarifications related to the 2 factors related to the FLSA changes, which are the salary change to a $47,476 minimum and the issue of teaching.  It was asked if the published guidelines were changed in campus policies, and that is happening.  Individuals are still considered to be professional, just over-time eligible, and there are some differences related to over-time and leave reporting.  Issues related to on-call needs related to over-time were discussed, and that is still being addressed, and should be finalized by 11/28/16.  Cost issues were brought up, and Elyne noted that the federal contact on this admitted that there are unfunded costs due to these changes; she also noted that the Deans were given the purview of how to address the costs of salary changes versus the overtime.  Elizabeth expressed the concern that managers expectations may be difficult to navigate, particularly if they are unable to approve overtime but expect the same work output, keeping in mind that employees must be treated fairly because they are not allowed to do more work without additional recompense.  Rick noted there is also a much greater burden on those who are past the salary threshold, as those individuals will be expected to do the work that the others are not funded to do.  Elyne clarified that the intent is not to devalue workers, but to provide consistency.  Jeff expressed gratitude to AHR for implementing the federal rule consistently, even if individual units’ decisions may not be perceived to be consistent with each other.

 

  1. Unfinished Business – Redistricting is still underway.

 

  1. New Business – Elizabeth noted that the 2FA communications are not perceived as consistent in their messages, and that there is generalized confusion due to that.

 

Mary Barker was elected to the Senate Committee on Elections and Credentials, and Chantelle Thompson was elected to fill out the District 8 CAP term.

 

  1. Closed Session – Closed session was held for discussion of the above-noted elections.

 

  1. Adjournment – Tanisha made the motion to adjourn, and Rebecca Ferrell seconded; motion passed.  Meeting was adjourned at 4:00 p.m.

October 2016 Minutes

Council of Academic Professionals
Thursday, October 5, 2016, 314A Illini Union
Meeting Minutes submitted by Elizabeth Rockman

Attendees: Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Todd Spinner (3), Elizabeth Wahle (6), Betoel Escobar (7), Tanisha King-Taylor (7), Tracy Parish (8), Mindy Spencer (8), Rebecca Ferrell (9), Richard Stokes (9), Ravi Ramrattan (10), Elizabeth Rockman (10), Elyne Cole (ex-officio)

  1. Call to Order – Vice Chair Tracy Parish called the meeting to order at 1:20 p.m.
  2. Michelle Wahl, Director of Campus Parking: Brian Farber, also of OVCSA, joined Michelle Wahl, and they discussed the following:
    • Parking Master Plan as proposed by Walker Parking Consultants, related to additional structures and renovation.
    • Generally parking structures only last 15-20 years, and maintenance is more as they age.
    • Disability access was addressed with regard to having to pay more.
    • It is hoped to keep costs level as health care costs grow with no raises; it has been discussed to move everyone to the periphery of campus.
    • Charging by percentage of salary is unique, and is a bargaining issue.
    • Technology will be upgraded soon.
    • Ultimate goal to replace cash key, which is no longer supported.
  3. Review and Approval Previous Month’s Minutes – Elizabeth Wahle made a motion to approve, and Rich Gegg seconded; motion passed.
  4. Public Comment – None.
  5. Chair’s Comments – Vice Chair Tracy Parish noted that he had no comments from Chair Jeff Stein.
  6. Announcements – None.
  7. Committee Reports:

    • CAPE Awards Committee – Kristina Miller said the Selection Committee to be notified, after which confirmation that individuals can participate, non-selected individuals will be notified. There will be a poster at the Expo.
    • University Professional Personnel Advisory Committee – No report.
    • Academic Professional Senators – No report.
    • Senate, Campus, and University Committees – Senate Committee for Public Engagement has still not met.
    • Procedures and Elections Committee – There will be elections for District 3 for an AP Senator and for a CAP representative in District 4.
    • Communications Committee – Amy Hovious reported they had met a few weeks ago, with several great ideas resulting (e-mails lists for each district, updating the website). Kristina mentioned e-mail lists need updating, and Mindy Spence has been working with Doug Lamb on that.
    • Grievance Officer – Tanisha King-Taylor has met with an individual in District 10, and Tracy has had a call from someone in his district.
  8. Employee Expo Update – Amy noted that the Planning Committee was going well, and that exhibitions and tables are ready. Basic CAP info will be provided, post-it note communications will be invited, and Kristina is helping to set-up and bringing the CAP poster.
  9. Academic Human Resources Report – Elyne Cole noted that there is no new news about budget, though she gets calls about reductions; nothing is happening in a formal way. There is no update on the health care premiums issue; Chancellor and Provost are concerned, but there are currently no specifics. The changes to the Fair Labor Standards Act are a hot topic. There have been many meetings with departments. Elizabeth Rockman noted that Rick Atterberry had summarized one of those meetings, and will report on that the following month. Elyne said that departments are reacting differently, and that it’s a very expensive law but the impacts are not known yet. The next steps for HR are to work with supervisors on the specifics of who will be impacted and how to communicate with those individuals.
  10. Unfinished Business – The small group related to notice rights will meet soon.
  11. New Business – Jessica Beaudoin was elected as CAP representative for District 4, Kimberly Brown was elected as CAP Senator for District 3, and Wenzhong Jiang and Gina Manola were elected to be sent forward for the one position on the Joint Advisory Committee on Socially Responsible Licensing and Investment.

    Ginger Velasquez may be invited to a future CAP meeting to address UA budget transparency.

  12. Closed Session – Closed session was held for discussion of the above-noted elections.
  13. Adjournment – Betoel Escobar made the motion to adjourn, and Tanisha seconded; motion passed. Meeting was adjourned at 3:15 p.m.

November 2016 Meeting Agenda

Agenda for November 2016 Monthly CAP Meeting
Date: Thursday, November 3
Time: 1:15 PM
Location: 314A Illini Union

  1. Call to Order
  2. Review and Approval Previous Month’s Minutes
  3. Public Comment
  4. Chair’s Remarks
  5. Announcements
  6. Committee Reports
    • CAPE Awards Committee
    • University Professional Personnel Advisory Committee
    • Academic Professional Senators
    • Senate, Campus, and University Committees
    • Procedures and Elections Committee
    • Communications Committee
    • Grievance Officer
  7. Employee Expo Update
  8. Academic Human Resources Report Associate Provost for Human Resources
  9. Unfinished Business
  10. New Business
  11. CLOSED SESSION – Privileged Information/Grievances
  12. Adjournment

September 2016 Minutes

Council of Academic Professionals
Thursday, September 1, 2016, 314A Illini Union
Meeting Minutes submitted by Elizabeth Rockman

Attendees:  Rich Gegg (1), Kristina Miller (1), Amy Hovious (2), Shawna Naidu (3), Todd Spinner (3), Andrew Reynolds (4), Rick Atterberry (5), Wendy White (5), Teresa Steckler (6), Elizabeth Wahle (6), Betoel Escobar (7), Tracy Parish (8), Mindy Spencer (8), Rebecca Ferrell (9), Richard Stokes (9), Ravi Ramrattan, Elizabeth Rockman (10), Beth Hall (11), Jeffrey Stein (11), Deb Stone (ex-officio)

  1. Call to Order – Chair Jeffrey Stein called the meeting to order at 1:15 p.m.
  1. Paul Ellinger, Vice Provost for Budget and Resource Planning: Vickie Gress accompanied Vice Provost Ellinger, who discussed the following:
  • State support of each students, compared within the CIC
  • State funding trends, with context that State pays benefits
  • UIUC Budget breakouts by funding types (tuition, State, grants, etc.)
  • Budget shortfalls, permanent reductions, and budget allocations
  • Budget annual average growth (largest is financial aid)
  • Central investments in financial aid
  • Guiding principles of budgeting
  • Promoting fiscal management with strategic planning for access and diversity
  • What lies ahead related to sustained State commitment, philanthropy, tuition, barriers to funding, Budget Reform Initiative, new revenue streams (online, etc.)
  • New Budget Reform initiative to be implemented in next 2 ½ years

Questions and comments followed:

  • If we are not relying on State funding as much, should we be a public institution? Ellinger noted that benefits are covered by the State, and we do not have the endowments to support that cost.  Gress also noted that all buildings are owned by the State, and would have to be purchased.
  • Comment was made about the fact UIUC makes more money from out-state students, but that campus has pressure from politicians about in-state students.
  • How was money disbursed in FY16 that was not yet approved/received? Gress noted that there have been cash contingency plans.
  • Economic impact of UI on state was discussed, and expertise could be provided to help with budget.
  • Ellinger noted he is seeking more dialogue, and would use CAP for input.
  1. Review and Approval Previous Month’s Minutes – Elizabeth Wahle made a motion to approve, and Rich Gegg seconded; motion passed.
  1. Public Comment – None.
  1. Chair’s Comments – Jeff reported that for Fall CAP meetings, he is working to have Parking in October, Chancellor Jones in November, and Interim Provost Feser in November. For Spring CAP meetings, he will work on scheduling President Killeen, and CAPE is in April.
  1. Announcements:

Expo – Amy Hovious confirmed that Employee Expo is October 18.  There will be an ideas poster board, brochures, and some giveaways will be purchased through AHR funds.  Volunteers are asked to cover 9:30 – 2:30.  Kristina Miller has the CAP banner.

Ad Hoc Committee related to Notice Rights – Rick Atterberry noted that Gay Miller was concerned about potential reduction of notification rights for APs.  Deb Stone thought more info was needed as to whether serious consideration has been given to this issue or if benchmarking is the main goal.  Discussion focused on forming a group to address what could be done if such a possibility were sought.  Jamie Painter clarified that UA was asked to prepare benchmarking information, for purposes of presenting to the Board of Trustees.  Jeff asked if this information could be shared with CAP, and will follow-up with Jamie.

7th Senate Review – Melissa said the Senate is supportive of formal approval to add seats for Districts 4, 7, and 10.  She recommended redistricting right away to remove offices the Senate would reject, and for numbers balance.  Elizabeth noted that Betoel Escobar, Ronnie Kann, and she had suggested reasoning several years before for not doing so (as the administrative leadership is already removed through other means), and to maintain integrity of the districts that have not yet been represented yet.

  1. Committee Reports:

CAPE Awards Committee – There were 46 nominations (at least one from each district) to serve on the CAPE Awards Committee.  CAPE flyers will be made available at Expo.

University Professional Personnel Advisory Committee – No report.

Academic Professional Senators – Rick said that there was to be review of the professional and ethical responsibilities of the Division of Athletics, as campus is very supportive.

Senate, Campus, and University Committees – Jeff updated that the Chancellor has reported to the SEC about budget, and that Humanities faculty resignations are up 66% over last year; also the American Indian Studies program is being looked at for viability since there are currently no affiliated faculty.

Procedures and Elections Committee – Tracy noted there is a vacancy on the Joint Committee on Socially Responsible Licensing and Investment; of two names forwarded, the Chancellor will accept one.  There are CAP vacancies for District 2 and 4.  Tracy is working on an Ad Hoc Committee with Mindy, Elizabeth and Rick to summarize some protocols:  a philosophical statement, notes on speakers to schedule, officer transition, communications, and bylaws will all be covered.

Communications Committee – Mindy stated that CAP has a PR issue, and she would like to brand CAP.  She asked that Doug Lamb provide new AP contact info quarterly.

 

Grievance Officer – No report.

  1. Academic Human Resources Report – Deb Stone said that budget had been covered by Paul Ellinger. She pointed out that President Killeen was quoted in the News-Gazette as supporting a mid-year salary increase.  The Civil Service elimination period has passed, and vacancies are now being announced, with requests for testing; movement is not normal, but is happening.  AHR continues to work on the Civil Service Audit, and the Merit Board will institute processes to review the Director.  The Provost did release an announcement related to the new FLSA changes that post-doc’s will be raised to the minimum to align with peers; NIH will also be adjusting stipends.  The rest of the categories will continue to be addressed, and more information can be found at go.illinois.edu/flsa.  The amount of overtime that will be paid will be 1.5 times the salary rate rather than 50%.  Beth Hall asked if there were any info about the health increases, ie., when it would be decided, and if it would be retroactive, and Deb responded that there was no new info.   There is a replacement for NESSIE for certain functions that will go live at the end of the month.
  1. Unfinished Business – None.
  1. New Business – Jennifer Ehrnthaller was elected as CAP representative for District 2.
  1. Closed Session – This was held briefly for the District 2 election.
  1. Webtools Demonstration/Training – This was rescheduled until the October meeting.
  1. Adjournment – Kristina Miller made the motion to adjourn, and Richard Stokes seconded; motion passed.  Meeting was adjourned at 3:45 p.m.