Processing Procedures

Typically, CAP will consider a newly submitted grievance at its next regularly scheduled meeting, which generally occurs on the first Thursday of each month. During closed session, CAP will determine whether the grievance is within its purview and merits investigation. If so, CAP will instruct its Chair to attempt to resolve the matter with appropriate University authorities or appoint another CAP member to do so, or to appoint a committee to review the grievance and make recommendations to CAP based on the committee’s findings and conclusions. If a grievance is accepted, a grievance committee may be appointed. The grievance committee is appointed by CAP and consists of the Grievance Officer and two other CAP members (although one of the committee members may be an academic professional who is not a member of the CAP). Grievance committee members may not have any personal connection with parties involved in the grievance and may not be from the grievant’s district.

The grievant will receive notification from CAP as to whether or not his/her grievance has been accepted. If accepted, the notification letter will indicate the names of the Chair and other committee members appointed to investigate the grievance. The Chancellor or the President and the appropriate unit executive officer will be copied on this letter.

If accepted, a separate letter will be sent to the appropriate unit executive officer advising him/her that a grievance has been filed. This letter will include the name of the grievant and bullet points summarizing the allegations. No details of the allegations will be offered in this letter. The grievant will be copied on this letter.