Meeting Minutes
Date: October 2, 2025
Time: 1:00

1. Call to order, Eric Kurt, CAP Chair
2. Speaker: Becky Heinrichs, Director of Employee Learning and Organizational Effectiveness

• Supervisor Fundamentals. Gathering feedback from APs for the HR series, which is transitioning to Supervisor Fundamentals, launching in August 2026. View full presentation at https://cap.illinois.edu/past-meeting-recordings/

3. Chair Remarks, Eric Kurt, CAP Chair

• District 10 election opening has been filled; name will be announced soon after final confirmation.
• Ninth Senate Review Commission has received its charge and will begin bi-weekly meetings on Oct. 30 until the end of the semester. The initial charge will be honorary degrees. The two AP reps are Eric Kurt and Beth Meschewski. AP representation on committees or Senate may be future topics for this Commission.
• Met with Brian Farber regarding HR discrepancies between APs and CS Professionals. Brian and his team are investigating the list of discrepancies and involved parties to submit to CAP for further discussion on potential changes.
• All-Employee Expo: CAP will have a table! Come out and say hello on Oct. 23.
• Provost Coleman will be visiting us in December. An official request for questions is coming soon—take advantage of this chance to get feedback directly to the Provost. January meeting will be cancelled; another guest will speak in February.

4. Review and Approval of Meeting Minutes, Eric Kurt, CAP Chair

• Motion to Approve: Brian Fulton
• Second: Lisa Goodpaster

5. Human Resources Report, Brian Farber , Chief of Staff & Special Projects, IHR Administration

• Staff Professional Development Fund (SPDF). The application may be found at https://humanresources.illinois.edu/employee-experience/current-employee/learning-development/

QU 1 July/Aug/Sep
Amount awarded:  $23,056.69
47 recipients (17 CS, 30 AP)

TOTALS to date for FY2026:
Amount awarded:  $23,056.69
47 recipients (17 CS, 30 AP)

• All-Employee Expo – October 23, 2025 – Join us for over 80 exhibitors. All participants will be offered the new I-L-L pin and have the option to participate in Illinois Value Proposition activities. CAP and SAC representatives will receive a Sign-up Genius invitation to sign up for volunteering for the event.
• Anniversary Awards Update. Monthly email messages to all celebrants that includes a digital certificate and code for a gift at the online store. Employees should anticipate receiving their gift within 3-4 weeks after the close of the month in which it was ordered (orders are batch processed after the online store is closed for the month).

We will plan to survey those celebrants honored by the program and our HR contacts after the first full year to get their feedback and identify areas for improvement.

Invitations to the February 2026 Anniversary Awards breakfast are scheduled to go out to all of the prior year’s celebrants in January.

• Spring 2026 Illinois Supervisory Skills Program – You can find more information about the program and apply on our website. Applications are due Monday, October 27. For further questions, contact Mike Firmand with Employee Learning & Organizational Effectiveness at ihr-learning@illinois.edu.  Apply at https://go.illinois.edu/ApplySuperSkills
• AI Professional Development Series coming in October! IHR, specifically Luanne Mayorga, in conjunction with Tech Services, CITL, and Library, has developed two professional development series – one tailored for employees and one for leaders to reinforce one another to encourage cross-functional learning and responsible experimentation within our academic community. Here is a sneak peek to the topics:
  1. Employee Series:
     1. Getting Started with AI.  What’s All the Hype?
     2. Human Machine Teaming

• Prompt Engineering (AI Fluency)

1. Learning in the Flow of Work
2. AI in My Workday – Building an AI-Ready Mindset

1. Leadership Series:
   1. AI Fluency for Today’s Leaders
   2. Human-AI Collaboration in Action

• Leading Change and Building Trust in Human-AI Collaboration

1. Responsible AI Leadership
2. Upskilling for an AI-Ready Workforce
3. The AI-Ready Leader

This will be a soft launch, so you may not receive an invitation to participate in this initial offering but know that help is on the way.

• HR Policy Updates – Subscribe to EWeek at https://emails.illinois.edu/subscribe?emailId=1795463542 At the top of most E-weeks is an announcement about pending changes to CAM policy with invitations for the community to comment on the proposed changes.

 Current Reviews

• HR-01: Academic and Graduate Hourly Appointment and Pay

This policy is in legal review. This policy is procedural, was last revised in 2008 and the changes update language to be compliant with the changes to the Fair Labor Standards Act (FLSA) including employment classifications, scheduling, and overtime reporting. This policy was reviewed by IHR Classification, Compensation and Caree Architecture (CCCA) and Labor and Employee Relations (LER). We anticipate committee review in November once IHR addresses the questions from legal. Once approved in CAM it will be posted for public comment for two weeks.

• HR-26 Employment Eligibility Verification

Redirecting to System page to eliminate duplicate information. This is procedural and is a federal requirement through the Immigration Reform and Control Act of 1986. This will go to committee in October. Once approved, it will be posted in Eweek for two weeks.

• HR-78 Severe Sanctions Other Than Dismissal for Cause for Members of the Faculty

This policy is under review with IHR and the Provost office. Some of the things being addressed are where best to provide information about the process. Questions being asked are “does this need to be a stand-alone policy?” and “should this policy be moved to Provost Communications?”. We do not have an anticipated committee date currently.

Future Reviews

• HR-04 Academic Retroactive Salary Increases and Salary Minima for certain Academic Employees

This policy hasn’t been updated since 1988. CCCA is reviewing to update process information, provide more clarity on the University’s compliance requirements as required by the state of Illinois, format changes and updated contact information.

• HR-54: Participation in International Activities and HR-27 Employment of International Faculty & Staff

The international policies need to be revised but have been tabled for now while Martin and ISSS are navigating the changes to the H-1B visa.

• Federal Updates Steering Group – Communications continue coming out from the Federal Updates Steering Group and our StratCom team. I remind each of you that there is a central hub to reference if you have or receive questions. Please reference- https://federalupdates.illinois.edu

6. Academic Senator and Senate Committee Reports, Eric Kurt, CAP Chair- SEC Updates

• Chancellor Isbell spoke at the last SEC meeting about the pending federal government shutdown and new H-1B visa policies. (Last year the University issued about 104 new H-1B visas.)
• Discovery Partners Institute is moving from system level to Urbana-Champaign campus and will be run by Dean Bashir from Grainger.
• Board of Trustees meeting had to be cleared due to security concerns, reflecting our current environment.
• These may be potential items to ask our future guest speakers about and watch for changes on the federal updates website.
• APs will be asked for feedback on Senate and its composition as part of the Ninth Senate Review Commission in the near future

8. Closed Session– No closed session
   9. Adjourn at 1:55

Submitted: J.  Thomas-Ward