March 2022 Meeting Minutes

March 2022 Monthly CAP Meeting
Date: Thursday, March 3,2022
Time: 1:15 PM
Location: Zoom

 In Attendance Rich Gegg (1), Tasha Robles (3), Brandi Barnes (4), Lisa Merrifield (6), Tina Rolfe (7), William Schlaack (9), Lisa Bievenue (10), Elizabeth Watts (11), Sara Ashcroft (11)

 Absent John Mahlmeister (2), Rashmi Tenneti (4), Ann Christine Jones (5), Suzana Palaska (5), Doug Glucker (6), Urias Betoel Escobar (7), Drew Schlosser (8), Jake Metz (9)

  1. Call to Order
    • Meeting called to order at 1:17 pm by Rich Gegg
  1. Guest Speaker:
    • None
  1. Public Comment
    • No public comments
  1. Review and Approval of Minutes
  1. Chair’s Remarks
    • Thanks for all you do as APs. We provide a lot of services. The University couldn’t function without us.
    • Stay alert to changes in mandates COVID 19 protocols. If you have comments about return to campus procedures, please provide feedback to campus administration.
  1. Announcements
    • No announcements
  1. Academic Senator Reports (updates?)
    • The Senate is working on several consent agenda items. Participation from Jessica Harke, Brian Faber, Collin Ruud, Elizabeth Meschewski
  1. Academic Senate Committee Reports
    • Admissions: Jeannette Elliott
      • The committee will be meeting next Thursday/March 10th, so nothing new to report now.
    • Committees: Chaya Sandler
      • The committee is starting to plan for nominations to campus committees. APs can submit interests forms on the Senate’s page.
    • Educational Policy: Nicole Turner
      • There will be first reading of a propal to amend academic policies on Monday.
    • Elections and Credentials: Brian Faber reported Kim Graber, chair, will be stepping down. Looking for new chair.
      • Regarding the eligibility of AP electorate, the committee continues to explore a more systematic and equitable way of interpreting which APs are eligible based on the existing definition.
    • Joint Advisory Committee on Investment, Licensing, and Naming Rights: William Schlaack
        • The College of Media announced the Roger Ebert Center for Film Studies.
    • Public Engagement and Outreach: Sarah Christensen, Lisa Bievenue
      • The committee hosted a brainstorming session. Extension has had some staffing changes in the last year that have changed previous plans. The committee is regrouping to figure out how to form a campus-wide network. Nothing concrete had been finalized but discussion are ongoing about what should happen and how to do that.
    • Senate Executive Committee (SEC): Rich Gegg *
      • Report given by division of intercollegiate athletics. Discussed budget and process.
    • University Statutes & Senate Procedures (USSP): Collin Ruud
      • Several bills have been submitted for first reading.
  1. CAP Committee Reports
    • Campus Administrative Manual Updates: Ann Christine Jones
      • No update
    • Campus HR Staffing Committee: *OPEN*
      • Chair needed for this committee
    • CAPE Awards Committee: Tina Rolfe, Chaya Sandler
      • The committee met today and have 6 finalist who will be sent to chancellor for approval.
      • The committee is also discussing procedural improvements and is seeking guidance form the Chancellor’s office.
    • Communications Committee: Lisa Bievenue, Lisa Merrifield, Ann Christine Jones
      • No report
    • Outreach Committee: Lisa Merrifeld, John Scott
      • Looking for a new chair for this committee
    • Officer Nominating Committee: John Scott
      • No report
    • Procedures and Elections Committee: John Scott, Brandi Barnes, Lisa Bievenue, Terri Ciofalo
      • No updates
      • Regular elections will be held soon and will seek to fill expiring terms and vacant positions.
    • Public Safety Advisory Committee: *OPEN*
      • No update
    • Racism and Social Injustice: Gio Guerra Perez
      • No update
    • Recruitment and Retention: Suzana Palaska
      • No Update
    • Special Events Advisory Committee: Brian Brauer
      • This committee may need a new chair
    • University Professional Personnel Advisory Committee: John Mahlmeister, Lisa Merrifield
      • No update
    • Ad Hoc SAC/CAP Common Interest Areas: Brent West
      • No update
    • Ad Hoc Committee on Bylaws: Jayesh Patel, Mindy Spencer
      • The committee is reviewing comments on suggested revisions from HR and other input.
    • Grievance Officer: Brandi Barnes
      • No grievances to report
  1. Illinois Human Resources Report Deb Stone, Interim Senior Associate Chancellor for Human Resources
    • Shari Micky-Boggs joined the University 3 days ago and has filled the position vacated by Elyne Cole.
    • AP Professional Development Fund has funded 26 requests for a total of $10,364. Ten applications are pending. We were budgeted for $50,000. Any efforts to get the word out are welcomed, especially as things are starting to open up.
    • The campus masking policy has been amended as per the Governor’s guidance. The transition has been seamless. Campus appreciates the respect respect for individual choices.
    • There is a new bill in Springfield about COVID leave and sick leave. Campus will be watching to see if it will impacts campus employees.
    • The Women & Gender in Global Perspectives Program will be hosting an International Women’s Day seminar that will include short 5 minute presentations on influential women. The Provost is one of the speakers.
  2. Unfinished Business
    • None
  1. New Business
    • President Killeen will attend in April and please submit questions in advance.
    • CAP has been asked to provide feedback on the proposed changes to the statutes from the Senate Executive Committee. Rich would like to create a short-term committee to review and respond to the proposal. Look for an email with documents and consider providing comments. Deb suggested to include an HR representative to help clarify the changes.
    • We have open slots for visitors and guest speakers in the coming months. Please share ideas with Rich. It would be good to highlight each of our districts.
  1. Closed Session
    • No closed session held
  2. Adjournment – Meeting adjourned at 2:05 

Dates and Locations of CAP Monthly Meetings and CAP-Sponsored Events

Date Location  Notes and Other Events
03/03/2022 Zoom
04/07/2022 Zoom President Killeen
05/05/2022 Zoom Operational Excellence at Illinois