February 2022 Meeting Minutes

February 2022 Monthly CAP Meeting
Date: Thursday, February 3, 2022
Time: 1:15 PM
Location: Zoom

Attendees: John Mahlmeister (2), Tasha Robles (3), Rashmi Tenneti (4), Brandi Barnes (4), Ann Christine Jones (5), Doug Gucker (6), Lisa Merrifield (6), Betoel Escobar (7), Tina Rolfe (7), William Schlaack (9), Jake Metz (9), Lisa Bievenue (10), Julie Elzanati (10), Liz Watts Malouchos (11), Sarah Ashcraft (11)

Absent: Richard Gegg (1), Alexander Weber-Kamin (2), Suzana Pulaska-Nicholson (5), Drew (Dallas) Schlosser (8),

  1. Call to Order – called to order at 1:21
  2. Public Comment – Claudia Lutz made a public comment regarding the impact of COVID on working parents or care givers. This form outlines concerns https://forms.gle/Y9NWbpY7SDGamsPZ8
  3. Review and Approval of Minutes
  4. Chair’s Remarks
    • Nominations for CAP representatives will come out soon. Elections will be this spring.
  1. Announcements
    • None
  2. Academic Senator Reports
    • The Senate has not met since the last CAP meeting
  1. Academic Senate Committee Reports (updates?)
    • Admissions: Jeannette Elliott
      • Will meet March 10
    • Campus Operations: Susan Breakenridge
      • Met recently. Heard from Campus Parking to gather information on pedestrian safety and parking. More information will be collected.
    • Elections and Credentials: Brian Farber, Richard Gegg
      • Will meet Feb 22
    • Joint Advisory Committee on Investment, Licensing, and Naming Rights: William Schlaack
      • Met in January to discuss a proposed naming relationship with the University. No further public comment can be made at this time.
    • Public Engagement and Outreach: Sarah Christensen, Lisa Bievenue
      • Met in January to brainstorm about how to have more effect and communication with administration
    • Senate Executive Committee (SEC): Rich Gegg
      • Lot of discussion about improving communication due to COVID. Continued discussion.
      • Discussion about setting a policy on making decisions on course modalities. Who makes the decisions and how do they decide? If impacted, please consider joining the next Senate meeting.
    • University Statutes & Senate Procedures (USSP): Collin Ruud
      • Meet three times since the last CAP meeting. As previously discussed, statute SP22.01 is under revision to redefine the term “academic” to eliminate confusion between APs and faculty.
      • Academic freedom has also been discussed. Members talked to HR to clarify academic freedom as it pertains to APs. Academic freedom is extened to anyone with a faculty appointment but not beyond as currently written. The statue revision will extend the protection.
  1. CAP Committee Reports (updates?)
    1. Campus Administrative Manual Updates: Ann Christine Jones
      • No update
    2. CAPE Awards Committee: Tina Rolfe, Chaya Sandler
      • 38 nominations. Met on Jan 20, narrowed down to 12. Will meet in march to reduce to final 6
    3. Ad Hoc Committee on Bylaws: Jayesh Patel, Mindy Spencer
      • Mindy is working on revising bylaws. Will add a section to clarify expectations for AP senators and ad-hoc committee members. Hopefully ready in March to review
  2. Illinois Human Resources Report – Deb Stone, Interim Senior Associate Chancellor for Human Resources
    • AP development fund – funded 21 people for a total of $7800. There is still a lot of available funding left. Ten applications are currently being processed.
    • COVID and Covid leave –University COVID leave has been extended. Revised to allow for employees to use the University COVID leave for both illness and personal quarantine if they were a close contact. System HR website has been updated with that information. The form will soon be updated, but IHR will approve that leave prior to the form update. Any Urbana campus employee should contact Labor and Employee Relations in IHR.
    • If children are a close contact – parental leave to care for children is not covered by university covid leave policy. But IHR encourages units to let employees work remotely and allow flexible use of personal leave policies. IHR is always open to listening to the perspectives about how policies impact employees.
    • A new system-wide policy related to working outside of Illinois is now in effect. It includes details about accommodating tax considerations and other administrative issues.
    • Please consider donating to the Faculty Staff Assistance Services Emergency Fund. This fund provides resource to employees in emergency or critical need situations.
    • There is also a scholarship fund for children of Civil Service employees and CS employees.
    • A new applicant tracking system is being installed to modernize the job board and streamline how applicants can apply.
    • IHR and Chancellors office will sponsor the summer youth program again this summer. This program provides employment opportunities for high school youth enrolled in public high schools in Champaign, Urbana, and Rantoul. This is an 8 week programs and is designed to provide professional development and expose them to what employment is like at the University. There is no financial cost to units. Mentors in Units are being sought for summer. More information will be available soon.
  3. Unfinished Business
    • No unfinished business
  4. New Business
    • No new business
  5. Closed Session was held
  6. Adjournment – meeting adjourned at 2:22