Meeting Minutes

October 2021 Meeting Minutes

October 2021 Monthly CAP Meeting
Date: Thursday, October 7, 2021
Time: 1:15 PM
Location: Zoom Recording

Attendees: Richard Gegg (1), John Mahlmeister (2), Brandi Barnes (4), Rashmi Tenneti (4),  Lisa Merrifield (6), Tina Rolfe (7), Betoel Escobar (7), Brian Brauer (8), William Schlaack (9), Jake Metz (9), Lisa Bievenue (10) Sarah Ashcraft (11), Liz Watts Malouchos (11)

Absent: Amber Munds (1), Tasha Robles (3), Ann Christine Jones (5), Suzana Pulaska-Nicholson (5), Doug Gucker (6), Drew (Dallas) Schlosser (8)

  1. Call to Order – Meeting called to order at 1:19
  2. Guest Speaker: Kent Brown, Athletics, Virtual tour and history of Memorial Stadium
    • Kent shared the history of Memorial Stadium
  3. Public Comment
    • No public comments
  4. Review and Approval of Minutes
    • September 2021 minutes approved
  1. Chair’s Remarks
    • Change creates opportunity but can cause stress. Reach out if needed.
    • Three senate committees have openings for an AP. Please consider volunteering.
    • CAP Annual Report has just been released
      • The report notes questions about how we assist those converted to Civil Service Professionals and noted the UPPAC work to identify how our universities compare to others of similar size and structure around the country
  1. Announcements
    • UPPAC Return to Onsite Work subcommittee – all three universities are looking into return-to-work policies and procedures to make sure the process consistent and supportive
  1. Academic Senator Reports (updates?)
    • Request made for chairs to share reports via email or chat in the future for representatives who are not able to make the meetings.
  1. Academic Senate Committee Reports (updates?)
    • Admissions: Jeannette Elliott
      • Record high number of admissions in all categories, with more underrepresented students than ever before. Services for these students are being reviewed to make sure there will be appropriate support
      • Illinois ranks 2nd in the country, behind New Jersey, for students who leave the state to go to universities in other states. The committee is looking at why students are leaving at such high rates. The first assumption is that funding and financial aid packages are not competitive.
      • The U of I is now accepting the Common App college admission process, increasing the ways to apply to the university to three. The addition has increased the work load and processes to ensure adequate staffing and support are under review.
      • In 2025, universities are expecting fewer admission. Fewer children were born during the 2008 recession and thus fewer students will be entering college starting that year.
      • If anyone is interested in the University Uniform Admission – Transfer Guarantee Bill that was signed by the Governor, please email elliott3@illinois.edu
    • Elections and Credentials: Brian Farber
      • Request for an additional AP member
      • The committee meet in September
      • Voting eligibility was discussed. The committee voted to get AP lists from central services rather than asking Dept heads for list. It is expected that this will expedite the process and provide more accurate lists. Also under discussion is that many APs have been removed because of PAPE discrepancies which may or may not be justified. Changes to which APs are allowed to vote will require a constitutional amendment. This is still under discussion.
    • Faculty and Academic Staff Benefits: Francis Thomas
      • Request for AP Member
      • The committee is reviewing how our benefits compare to similar universities around the country.
      • Discussions are underway about disparities in benefits between APs and CS.
    • Faculty staff Assistance Center Advisory Committee
      • Have not met, but Karie Wolfson, former director, has retired. Christopher Ochs is the interim director. Elizabeth Rockman will be the new chair. The committee may seek another AP representative in the future.
      • FSAC has is short staff over all.
      • Elizabeth reported that Sue Keller has passed.
    • Joint Advisory Committee on Investment, Licensing, and Naming Rights: William Schlaack
      • Has not met
    • Public Engagement and Outreach: Lisa Bievenue
  1. CAP Committee Reports (updates?)
    • CAPE Awards Committee: Tina Rolfe, Chaya Sandler
      • The self-nomination is closed yesterday and we will be meeting next week to put together the selection committee.
    • Public Safety Advisory Committee:Brian Brauer
      • The committee will continue reviewing public safety policies. The cities are also interested in findings.
    • Special Events Advisory Committee:Brian Brauer
      • Has not met
    • Ad Hoc SAC/CAP Common Interest Areas:Brent West
      • The committee is working with IHR to build a spreadsheet on difference in benefits between APs and reclassified CS and will report back soon.
      • Discussions about SACs is on the agenda for future discussion. The committee is compiling a list of suggestions to ensure reclassified APs maintain a voice.
    • Grievance Officer: Brandi Barnes
      • No grievance requests
  1. Illinois Human Resources Report James Gallaher
    • AP Development fund: 21 applications have been funded totaling $6K. 4 apps currently under review.
    • IHRS is working on a report to CAP about the number of employees with remote and flexible work arrangements. Some applications are still under review in departments but IHR hopes to have something to share by the end of the semester.
  2. Unfinished Business
    • Senate run-off -Nominees
      • CAP representatives have been elected for district 10 and 2
        • Julie Elzanati, Director of Foundation Relations, OVCIA (district 10)
        • Alexander Weber-Kamin, Research Engineer, Civil Engineer (district 2)
      • District 1 still needs self-nominations. Please consider serving.
  1. New Business
    • No new business
  2. Closed Session
    • Session held.
  3. Adjournment – Meeting adjourned at 2:31

Dates and Locations of CAP Monthly Meetings and CAP-Sponsored Events

Date Location  Notes and Other Events
11/04/2021 Zoom Heidi Johnson and Nazim Arain, OEA, Pay Equity Update
12/02/2021 Zoom Shared benefits programs: How APs can support other APs
01/06/2022 Zoom No Meeting?