November 2020 Meeting Minutes

November 2020 Monthly CAP Meeting
Date: Thursday, November 5, 2020

Time: 1:15 PM
Location: Zoom

Attendees:  Amber Munds (1), Brent West (1), Allie Arp (2), Tasha Robles (3), Mindy Spencer (3), Brandi Barnes (4), Dustin Yocum (4), Ann Jones (5), Suzana Palaska-Nicholson (5),  Lisa Merrifield (6), Betoel Escobar (7), Nicole DelMastro-Jeffery (7),   Brian Brauer (8), Crystal Zulauf (8), William Schlaack (9), Jake Metz (9), Lisa Bievenue (10), Chaya Sandler (10),  John Scott (11)

Absent: Randall Sandone (2), Doug Gucker (6), Grant Brewer (9)

  1. Call to Order
    • Brian called the meeting to order at 1:15
  2. Guest Speaker: Chancellor Jones
    • Chancellor Jones provided an update on the ongoing campus response to COVID-19.
  3. Public Comment
    • No public comments
  4. Review and Approval of Minutes
    • October Minutes
    • Allie motion to approve Brent seconded. No discussion. Unanimously approved.
  5. Chair’s Remarks
    • No further remarks.
  6. Announcements
    • None
  7. Academic Senator Reports
    • The Senate approved revision to the spring 2021 academic calendar. The semester will start later, spring break will be eliminated, and 3 non-instructional days will be added to the semester. This revision is to keep student travel to a minimum as a COVID mitigation tactic.
    • Plans are in place for students and faculty who have traveled over winter break to return to campus in a staggered fashion. Upon return, campus asks people to isolate as much as possible for 5 days and take 2 COVID tests.
  8. Academic Senate Committee Reports
    • Admissions: Jeannette Elliott
      • Data has been released for fall admissions. The freshman classes are projected to decrease because of a nation-wide decline in freshman age young adults.
    • Committees: Chaya Sandler
      • The committee is still filling faculty committee needs
      • The committee is discussing moving student elections until April since there will be no spring break in SP21
    • Educational Policy: Nicole Turner
      • The committee gave feedback on a proposal for a professional education center. This center is proposed to provide mid-career professional certification and other continuing education information and opportunities available outside of traditional tracks.
    • Elections and Credentials: Brian Farber, Brent West
      • Student election date change. Looking to move to sometime in April
    • Faculty and Academic Staff Benefits: Francis Thomas, Brent West
      • FSAC program increased services in advance of the election
      • The SURS board has a vacancy
      • Employees are being targeted with unemployment fraud the identity theft. Actions are being taken to protect employees and ensure improper payouts do not occur.
    • Public Engagement and Outreach: Sarah Christensen, Lisa Bievenue
  9. CAP Committee Reports
    • CAPE Awards Committee (Rich Gegg/Amber  Munds)
      • Chancellor has committed to move forward. The committee is looking for people to self-nominate for the selection committee. The Award nomination announcement is forth coming.
    • Grievance Officer (John Scott)
      • There will be a closed session.
    • Outreach Committee (Allie Arp)
      • Rebecca Smith from Vet Met will speak in December about COVID testing
      • Sean Garrick, Vice Chancellor for Diversity, Equity and Inclusion, will be speaking in January
      • President Killeen will be speaking in February
    • Procedures and Elections Committee (Allie Arp)
      • We will have a closed session to review nomination from District 2. District 11 did not have any nominations.
      • Thanks to everyone who has volunteered to chair a committee. All spots are full.
    • Public Safety Advisory Committee (Brian Brauer)
      • The committee met last week.
      • The committee has been asked to review all of University of Illinois Police Department’s policies. Recommendations are advisory.
    • Special Events Advisory Committee (Brian Brauer)
      • Greg Burdette, facilities manager at Foellinger, passed away unexpectedly on October 26. He was an asset to campus and building management will be slow.
      • The committee is also making sure all events meet COVID plan requirements.
  10. Academic Human Resources Report Senior Associate Chancellor for Human Resources
    • The CAPE nominations period will be announced as early as next week.
    • HR has been working to standardize sick and vacation leave between Civil Service and APs. A message about progress and plans will be becoming out in the coming weeks.
    • AP development fund – no update
    • Early retirement incentive program or buy out – there has been talk, but no decision has been made.
    • The Professional Staff Leadership Academy (formerly the Academic Professional Leadership Program) is taking applications through tomorrow:
  11. Unfinished Business
    • COVID Concerns
      • No additional comments
    • All Staff Expo
      • CAP will be participating. The Expo will be virtual this year. Expect a sign up to staff the room. Employees will be invited to join to talk about what CAP is and what we do.
  12. New Business
    • COVID updates/mitigation
      • We have a revised spring schedule and are bringing back students and any one who has traveled in a staggered way to minimize COVID spread.
  13. Closed Session was held.
    • Motion to close a grievance was approved
    • The nomination of John Mahlmeister from District 2 was unanimously approved
    • Meeting adjourned 2:47

 Dates and Locations of CAP Monthly Meetings and CAP-Sponsored Events

Date Location Notes and Other Events
11/5 Virtual Chancellor Robert Jones
12/3 Virtual Rebecca Smith, Vet Med representative
1/7/2021 Virtual Sean Garrick
2/4/2021 Virtual President Tim Killeen