January 2020 Meeting Minutes

January 2020 Monthly CAP Meeting
Date: Thursday, January 9, 2020
Time: 1:15 PM
Location: Illini Union – 314B

Attendees: Rich Gegg (1), Brent West (1), Allie Arp (2),  Mindy Spencer (3), Dustin Yocum (4),  Brandi Barnes (4), Suzana Palaska-Nicholson (5), Lisa Merrifield (6), Carl Baker (6), Betoel Escobar (7), Grant Brewer (9), William Schlaack (9), Lisa Bievenue (10),  Nancy Walsh (10), John Scott (11), Jeff Stein (11),

Absent: Randal Sandone (2), Maggie Jarvis (3),  Ann Jones (5),  Brian Brauer (8),

  1. Call to Order – Brent West called the meeting to order at 1:15
  2. Presentation – Michele Guerra, Campus Wellbeing Services
    • Wellbeing Services provides a number of wellness services for employees.
  1. Public Comment
    • None
  1. Review and Approval Previous Month’s Minutes
    • Unanimously approved
  1. Chair’s Remarks
    • Handout provided on Civil Service Employees and Dependent Scholarship Fund.
    • Provost is coming in February. Send any questions to Brian.
  1. Announcements
    • None
  1. Committee Reports
    • Academic Professional Senators (Lisa B., et al)
      1. Some new undergraduate degrees have been approved.
      2. Notes were shared via email.
    • Senate, Campus, and University Committees
      1. Faculty and Academic Staff Benefits (Brent)
      2. Recertification of spouses and dependents for health benefits is coming this spring.
      3. Long term disability will have an open enrollment this spring. It only happens irregularly and allows people to subscribe without a health screening. This allows an employee to get almost full pay if need to go out on disability for any reason. HR recommends strongly that people consider this.
      4. SURS reported that 50% of new hires default into the traditional plan. 20% of people pick self-managed. Right now 50/50 split between tier 1 and tier 2. Tier 2 employees will be in conflict with social security rules in the coming years. There will be legislation at some point to address that.
      5. Campus conducts a survey to learn why people decline jobs on campus. The top reasons are salary, spouses job, housing, Illinois economy.
      6. About 30% of employees still get paper W2s. We should encourage people to transition to electronic forms.
    • Public Engagement and Outreach (Lisa B)
      1. Much serious discussion about public engagement and how to do more of it.
    • Senate Executive Committee (Brian)
      • No update
    • University Statutes & Senate Procedures (Jeff)
      • No meeting. Next meeting at the end of January
    • Special Events Advisory Committee (Brian)
      • No Update
    • Public Safety Advisory Committee (Brian)
      • No Update
    • University Professional Personnel Advisory Committee (Brian)
      • No update
    • CAPE Awards Committee (Carl)
      1. Over 30 nominees. 12 finalists were selected. The committee meets in Feb 13 to select 6 recipients.
    • Procedures and Elections Committee (Brent)
      1. Vacancy reported – Chantelle has stepped down. No nominations from district 7. Will be re-advertised now that the holidays are past.
      2. Mid-Feb we will start looking at elections for 2020. Elections will occur in late March.
    • Communications Committee (Maggie)
      • No update
    • Grievance Officer (Ann)
      1. We will have a closed session.
    • Outreach Committee (John)
      1. Speakers secured through May
    • Ad Hoc Committee on Bylaws (Mindy)
      1. Reviewing by-laws. Will have a meeting soon.
  1. Academic Human Resources Report Senior Associate Chancellor for Human Resources
    • Academic Prof Development Fund: $63,630 have been committed. 90 people have received funds. 9 pending applications. Expect to run out of funds shortly. We need to decide what to say to employees once the fund is exhausted.
    • Suggestion: CAP requested more data from HR. We can potentially request the funds we think we will need. Will revisit requesting feedback from people who have received funds to help make the case for additional funding.
    • Civil service update: official biennial civil service audit will occur this spring. Because the last audit wasn’t held, there are about 8000 job descriptions in this rotation – looking at both academic and civil service.
    • The triennial audit will go through every single employees. This year, HR will have to compare job descriptions with new standards. Started with HR. Now doing business. Technology will follow.
  1. Unfinished Business
    • None
  1. New Business
    • AP conversion metrics (Brent)
      1. Brian suggested some data points for HR to share.
        • Total number of AP positions and Civil Service Professional positions