Category Archives: Meeting Minutes

May 2017 Minutes

Council of Academic Professionals 

ThursdayMay 4, 2017, Illini Union Ballroom 

Meeting Minutes submitted by Chantelle Thompson 

 

Attendees:  Jeff Stein (11 – Chair), Rich Gegg (1), Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Shawna Naidu (3), Andrew Reynolds (4), Rick Atterberry (5), Elizabeth Wahle (6), Betoel Escobar (7), Richard Stokes (9), Ravi Ramrattan (10), Todd Spinner (3), Chantelle Thompson (8), Tanisha King-Taylor (7), Deborah Stone (AHR) for Elyne Cole (Provost/VCAA Admin – ex-officio) 

 

1.Call to Order – Chair Jeff Stein called the (recorded) meeting to order at 1:20 p.m.   

 

2.Guest Speakers – Katie Ross (UA HR Benefits) and Mark McGiles (UA Payroll and Benefits) 

Katie and Mark reported on the following items: 

  • AFSCME Collective Bargaining and Litigation Update 
  • Negotiations began early 2015 
  • December 2016 impasse declared 
  • April 3, 2017  – Motion for an accelerated process denied, the state must progress through normal judicial processes 
  • The negotiations will continue (length of time undetermined) 
  • Current impact to employees: None at this time 
  • There are no major changes to benefits (offerings from the previous year remain) 
  • Health plan benefits may be subject to change pending the outcome of the negotiations. This could result in a second Benefit Choice enrollment period. View the State of Illinois Benefit Choice booklet for more information. (Login may be required.) 
  • Benefit Choice – Enrollment period May 1 through May 31, 2017 at 11:59 pm CT
    (Effective date for any changes: July 1, 2017) 
  • Visit the CMS Marketplace at https://mybenefits.illinois.gov to enroll or make changes to your benefits (NOTE: State Plan benefit selections and changes are no longer processed through NESSIE. You must visit the CMS Marketplace to manage your State Plan benefits.) 
  • View the attached PowerPoint presentation for additional Benefit Choice details as well as selection/modification instructions. 
  • Important points: 
  • All of an employee’s pervious State Plan benefit selections have been copied into the CMS Marketplace. 
  • Management of Medical Reimbursement Plan (MCAP/DCAP) selections are performed in the CMS Marketplace, not NESSIE. 
  • If an employee does not wish to make any changes to their State Plan benefit selections, they needn’t perform any action. 
  • It is strongly encouraged that employees review their benefit profile within CMS Marketplace even if they do not wish to make changes to their benefit selections to assure their information was copied accurately from NESSIE. 
  • If an employee was previously a Coventry subscriber, their information has automatically been sent to Aetna. 
  • Supplemental Long-term Disability coverage is not managed in the CMS Marketplace since it is a University benefit. To make changes to your coverage, or to enroll, please visit NESSIE. An employee may enroll for this coverage at any time throughout the year. 
  • Need help? 
  • MyBenefits Marketplace Service Center
    (844) 251-1777 or TDD/TTY (844) 251-1778
    8:00 a.m. – 6:00 p.m. CT Monday through Friday 
  • University Payroll & Benefits (UPB)
    (217) 265-6363
    Email: benefits@uillinois.edu 
  • Retroactive Benefit Premiums 
  • Last year’s Benefit Choice materials indicated the State of Illinois could collect increases to insurance premiums retroactively (back to July 2016) if the litigation favored the State. 
  • This year’s Benefit Choice enrollment materials do not included that statement. UA HR Benefits does not believe that the State intends to collect any future increases in premiums retroactively. 
  • The University opposes this proposal and will continue to monitor the situation. 
  • Claim Payment Delays 
  • Without a State of Illinois budget, CMS cannot pay claims using state funds. 
  • The State releases one week of claims every other week, with payment being made from employee premiums. View the payment release schedule. 
  • If you have problems or questions related to this payment delay,  
  • First contact your insurance company
    if not resolved, contact CMS at CMS.WebsiteBenefits@illinois.gov or (800) 442-1300, selecting 1 at the first three prompts 
  • For inquiries regarding delay on dental claims: (844) 350-4432 

 

3.Public comments – None. 

 

4.Review and Approval Previous Month’s Minutes – Approved by consensus. 

 

5.Chair’s Comments 

  • The CAP Chair will present a draft of the CAP annual report at the next meeting. 
  • CAP is seeking speaker requests for the next academic year. Please send requests to Jeff Stein (jastein@illinois.edu). 
  • The CAP Chair shared that Dr. Ken Ballom has been named Interim Vice Chancellor for Student Affairs. 
  • The CAP Chair shared that the External Review Report and Recommendations on Diversity and Inclusion has been released. The full external review report is available at chancellor.illinois.edu by clicking on the “diversity review” tab. 
  • Kristina Miller will chair the CAPE Awards, and we are looking for a vice-chair of the CAPE awards.  The CAP Chair and Vice will be elected at the June meeting. 
  • CAP is seeking a co-chair (2-year commitment required) to serve next year. Please contact Jeff Stein (jastein@illinois.edu) if interested in serving in this capacity. 

 

6.Announcements – None. 

 

7.Committee Reports: 

CAPE Awards Committee – Kristina Miller reported the CAPE Awards went very well. 

University Professional Personnel Advisory Committee – Nothing to report. 

Academic Professional Senators – Rick Atterberry discussed the last Senate meeting, reported revisions to the Senate bylaws passed clarifying which APs can site on Senate committees. Rick also mentioned the AAUP recently made a site visit and the University is making progress to address and remove the current censure. 

Procedures and Elections Committee – The CAP Chair reviewed incoming and outgoing CAP representative members. He noted a full CAP membership list will be provided at the next meeting. 

Communications Committee – The committee reported that work continues to streamline the CAP website. 

Grievance Officer – Nothing new to report, however, the subcommittee will deliver its final recommendations regarding the open grievance during a closed session at the next CAP meeting.
 

8.Academic Human Resources Report – Deborah Stone attended for Elyne Cole, and reported, that last year President Killeen charged the campus to review its units to see if there were any functional offices that could be re-aligned (via a phased approach) with University Administration to achieve efficiencies. The first phase of the re-alignment will be to transfer three units – purchasing offices within procurement, budget offices within OBFS and post award grants and contracts – from the System to the Universities. The target date for the integration is July 7, 2017. It is important to note that no jobs will be lost as a result of the re-alignment. 

 

9.Unfinished Business – The CAP Chair continues to seek volunteers from elected CAP member representatives to develop a strategy to expand AP senator seats and provide a restructuring plan. Member representatives should send offers to serve in this capacity to Jeff Stein (jastein@illinois.edu). 

 

10.New Business – None. 

 

11.Closed Session – None. 

 

12.Adjournment – Meeting was adjourned at 3:05 p.m.  

April 2017 Minutes

Council of Academic Professionals
Thursday, April 6, 2017, Illini Union Ballroom
Meeting Minutes submitted by Elizabeth Rockman

Attendees: Rich Gegg (1), Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Shawna Naidu (3), Andrew Reynolds (4), Rick Atterberry (5), Elizabeth Wahle (6), Betoel Escobar (7), Tracy Parish (8), Rebecca Ferrell (9), Richard Stokes (9), Ravi Ramrattan (10), Elizabeth Rockman (10), Beth Hall (11), Jeff Stein (11), Sharon Reynolds (ex-officio)

1. Call to Order – Chair Jeff Stein called the (recorded) meeting to order at 1:20 p.m.

2. Public comments – None.

3. Review and Approval Previous Month’s Minutes – Elizabeth Wahle made a motion to approve, and Ravi Ramrattan seconded; motion passed. Elizabeth Rockman noted that she has a work commitment and will not be able to take notes at next month’s meeting, and that a volunteer will be appreciated.

5. Chair’s Comments – Jeff Stein discussed the 3/15/17 BOT meeting related with IPAC activity, and that there was a vocal protest related to student demographics. The announcement of the Provost Search members will be made soon.

6. Announcements – None.

7. Committee Reports:
CAPE Awards Committee – Kristina Miller reminded of the CAPE Reception.
University Professional Personnel Advisory Committee – Jeff has had some follow-up conversations with a UIC representative about improving promotion lines and mentorship.
Academic Professional Senators – Rick Atterberry discussed the last Senate meeting, and discussion was held about the history of AP Senators and ensuring that three unrepresented districts gain representation (currently seven CAP districts are represented, three are not, and one is UA – and there are 50 student seats). Jeff will find out if Tracy, Kostas, and Melissa can help provide more context on this issue. Rick also discussed the athletic board’s need to report, and that there is a stalemate between the Governor and AFSCME related to health care.
Procedures and Elections Committee – Tracy gave thanks to AHR for their help with elections. Senate elections are over, except for a run-off, and CAP elections run through Tuesday. Next will be committee appointments and then CAP officers.
Communications Committee – Becky Ferrell provided updates and asked for response to videotaping related to 3 options: tape all but closed session, tape guest speakers, or tape all but AHR updates. After discussion, general agreement was to videotape special guest speakers (after securing their permission).
Grievance Officer – No report, but there will be an update at the next CAP meeting.

8. Academic Human Resources Report – Sharon Reynolds attended for Elyne Cole, and had no report. Jeff asked about visas, which will be much harder to procure for faculty, students, and staff (with the special exemption disappearing, it could take 6-8 months), and Sharon gave more details. He also asked about receiving a report (such as at Senate) on background checks.

9. Unfinished Business – None.

10. New Business – None.

11. Closed Session – None.

12. Adjournment – Meeting was adjourned at 2:45 p.m.

March 2017 Minutes

Council of Academic Professionals

Thursday, March 2, 2017, Illini Union Ballroom

Meeting Minutes submitted by Elizabeth Rockman

Attendees: Rich Gegg (1), Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Shawna Naidu (3), Todd Spinner (3), Jessica Beaudoin (4), Andrew Reynolds (4), Rick Atterberry (5), Teresa Steckler (6), Elizabeth Wahle (6), Betoel Escobar (7), Tanisha King-Taylor (7), Tracy Parish (8), Chantelle Thompson (8), Rebecca Ferrell (9), Ravi Ramrattan (10), Elizabeth Rockman (10), Jeff Stein (11), Deb Stone (ex-officio)

  1. Call to Order – Chair Jeff Stein called the (recorded) meeting to order at 1:20 p.m.
  1. Guest Speaker President Tim Killeen – President Killeen discussed the following topics:
  • State budget is still uncertain, with significant effort made by the Senate, but budget recently fell apart due to revenue and pension issues. There is a family of bills that would provide the UI funding for FY17 and FY18 at the level of 90% of FY15. Individuals may contact individual senators. UI is still paying bills and covering salaries (including mid-year increases and gift-days). There is no move to implement mass layoffs, but if individuals retire, they are less likely to be replaced.
  • The Strategic Framework is alive and well, and will frame enrollment and technologies.
  • Tuition will be frozen for the 3rd year in a row, as we must be competitive on cost.
  • UI will be launching a development campaign; no name has been assigned and we are in a quiet phase.
  • Sesquicentennial events are ongoing, and a book has been published.
  • UI has an innovation agenda that will include private partnerships.
  • Grants and research funding is robust and we have wonderful talent.
  • UI will further grow enrollment by 15% over the next 5 years, with a nod to capabilities.
  • UI will continue to grow recruitment of in-state and underrepresented minority student populations.
  • IPAC (Illinois Performance Accountability Commitment) has been introduced into legislation, which would put into statute that UI budget will guarantee results, as measured by quantifiable metrics.
  • University Administration is working on health care issues, and communicating what is being done through AFSCME negotiations. It is hoped mid-year raises will help with related additional costs.
  • There is anxiety around the world, particularly related to underserved and marginalized populations; it is an important goal that UI is a most welcoming and inclusive environment. Statements will not be put out on every issue, but civil discourse is expected.

President Killen also answered questions:

  • A concern was raised related to public education and science, and it was noted there would be a 4/22/17 march for science after the Illinois Marathon. President Killeen noted that science and technology is important.
  • Another individual asked if a 15% increase in student enrollments might impact affordable housing. President Killeen noted that planning takes these issues into account, and Barb Wilson clarified that there will be some distance education and graduate student increases; all first-year students must live on campus in any case.
  • Chair Stein noted that one of CAP’s roles is to interface with UPPAC, CAP counterparts throughout UI, and that there are different ways of supporting professional development at each campus. The President confirmed that it is not the intent to have homogenous campuses.
  1. Public comments – None.
  1. Review and Approval Previous Month’s Minutes – Rick Atterberry made a motion to approve, and Todd Spinner seconded; motion passed.
  1. Chair’s Comments – Jeff Stein noted that the Sesquicentennial Luncheon at the Alumni Center involved campus, university, and community in the public kick-off. There would be a closed session for the Provost Search, as the process played out differently over the month, with APs expected to be well represented.
  1. Announcements – The Chancellor announced that United Airlines would begin serving Willard Airport in May. An item was noted for the Senate related to a bylaw change for representation of specialized faculty. Senate approved slate of Provost Search for faculty and students; also addressed was a resolution on Native American imagery. There will be no election for Wendy White’s CAP seat beyond the regular election.
  1. Committee Reports:

CAPE Awards Committee – Kristina Miller said that 6 finalist names were submitted to the Chancellor, and that a last vetting would be done to ensure the individuals are still eligible.

University Professional Personnel Advisory Committee – UPPAC met on February 6. UIC has had some HR changes. FLSA court decisions are being watched. It was noted to remind all APs to familiarize themselves with My Benefits Marketplace since that will be how May changes will be made (Deb Stone said the system works well, but all should make sure they are registered ahead of time – and keep track of their identifying number, as it will be important). Retirement planning conference will be on April 29.

Academic Professional Senators – Rick said the most recent Senate meeting involved going over election process, and issues related to needed DIA reporting.

Senate, Campus, and University Committees – A Senate Executive Committee report was given by Michael LeRoy related to budget. There is currently an incremental budget model with various factors considered, but UI will likely move to a responsibility centered management model to help with transparency of expenses (ie., how much it costs to keep operations up for colleges/departments). Budget will determined using 14 principles and balancing revenue with expenses; it is not clear yet how small units that rely on the collective will fit into this model (and cuts will likely have to happen in some of those areas). Andrew Reynolds asked if we should monitor these changes, and Jeff noted we would receive more informal information dissemination.

Procedures and Elections Committee – Tracy updated on Senate and CAP district elections, with the Senate election deadline just passed (with election dates of March 6-12, 2017), and CAP deadlines upcoming (with election dates of April 3-9, 2017). Committee vacancies will be publicized and voted on after both election cycles.

Communications Committee – Becky Ferrell noted there have been several meetings per month, and many communications related to elections. As far as usability of the live feed, Chantelle Thompson said it was a bit clunky and the audio is somewhat low. Discussion ensued related to special topics, and it was agreed to keep the live feed for special guests. Kristina suggested CAP review metrics for how many were accessing the feed. Becky said the committee is trying to revamp the CAP website, as well as update terms; Andrew corroborated, and said that they are also trying to ascertain what can come off the website; Jeff said the Senate website is a good site to use as a model.

Grievance Officer – No report, but an update that the Grievance Committee is awaiting information.

External Diversity Review Team session – CAP members who attended the session agreed that the people tasked with the review wanted to know more about what CAP is and how APs fit into the University structure as relating to many aspects of diversity. All agreed it was valuable program for CAP and APs.

  1. Academic Human Resources Report – Deb Stone attended for Elyne Cole, with regard to:
  • Salary increase upload took place the previous evening.
  • Lots of leadership changes: including new Interim Provost, and many vacancies (Associate Chancellor, Vice Provost, etc.), good sign that funding not curtailed.
  • Benefits Choice Options available in May.
  • July 3 is not listed as a holiday (as response to question).
  • Thanks were proffered related to Reduced Service Days being given as Gift Days, although some noted issues: some have challenges with work that is remaining, Academic Hourly employees didn’t receive the benefit, and grade audits must still be done in academic units.
  1. Unfinished Business – Questions were asked about leave for APs and Civil Service (websites need updates). Illinois HR will be rolled out in April (with web changes and structural clarifications).
  1. New Business – Rick noted the Title IX training has some glitches, and lack of customization.
  1. Closed Session – Closed session was held to determine Provost Search recommendations.
  1. Adjournment – Meeting was adjourned at 4:20 p.m.

February 2017 Minutes

Council of Academic Professionals

Thursday, February 2, 2017, 314A Illini Union

Meeting Minutes submitted by Elizabeth Rockman

 

Attendees:  Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Shawna Naidu (3), Todd Spinner (3), Jessica Beaudoin (4), Andrew Reynolds (4), Rick Atterberry (5), Wendy White (5), Teresa Steckler (6), Elizabeth Wahle (6), Betoel Escobar (7), Tanisha King-Taylor (7), Tracy Parish (8), Chantelle Thompson (8), Richard Stokes (9), Elizabeth Rockman (10), Jeff Stein (11), Elyne Cole (ex-officio)

 

  1. Call to Order – Chair Jeff Stein called the meeting to order at 1:20 p.m. It was announced that the CAP meeting was being recorded during open session.

 

  1. Review and Approval Previous Month’s Minutes – Teresa Steckler made a motion to approve, and Kristina Miller seconded; motion passed.

 

  1. Public comments – A question was asked related to the previous month’s minutes with regard to the CAP supporting IPAC, the President’s initiative to procure multi-years of budget. Jeff noted that this support was for the principles behind the IPAC effort, and the info is available on the Faculty Senate website, and will be put on the CAP website.

 

  1. Chair’s Comments – Jeff touched on statements by the President and Chancellor related to immigration, and posited that CAP may choose to put forward a stance if decided those statements are not enough.

 

There are upcoming guest speakers:  President Killeen in March, for which a larger room will be procured, April is CAPE, and Katie Ross will speak on health benefits in May.

 

  1. Announcements – None.

 

  1. Committee Reports:

 

CAPE Awards Committee – Kristina Miller updated that the full committee meeting would be the following Monday, and that all but 1 scoring sheet had been submitted for the final review.  Names are not publicized until the Chancellor reviews and approves the slate.

 

University Professional Personnel Advisory Committee – None, UPPAC is meeting later in February.

 

Academic Professional Senators – None, there was no meeting over break.

 

Senate, Campus, and University Committees – Jeff said the Senate Executive Committee had meetings a week apart, once for a special annual visit of the President, and two significant long discussions of the SEC related to the Provost Search, which will be about a year-long process.  SEC drafted a procedure for ratification of up to 14 search committee members, to include faculty members, students, APs, and others.  Other issues covered were apparel related to Naïve American imagery.  The meeting went until after 7 p.m.  Jeff noted there would be a general call to members, APs to be considered for the Provost search, and that CAP would have a strong voice in making recommendations.  Mike Bohlmann noted that it was provided for in bylaws related to a Chancellor’s search.  Senate had provided for AP Senators to do their own nominations for the Provost search.  Jeff noted that he was not personally or philosophically saying CAP should not have a role, but that he didn’t want to presume to tell AP Senators what to do.  Richard Stokes noted that CAP should have a role to help AP Senators with this process.  It was agreed to put a call out for nominations by Monday.

 

Mike Bohlmann reported on the Senate IT Committee; the first semester was primarily focused on strategic planning, and the committee is focusing on more productive work.  Next meeting will focus on research IT resources.

 

Elizabeth Rockman reported on the Faculty Staff Assistance Program Advisory Committee; FSAP is looking for support for their on-line therapy resource, UPLIFT.

 

Procedures and Elections Committee – There will be AP Senator elections for Districts 3, 5, and 11.  District-specific e-mails will be sent for those.  CAP members are asked to have their lists verified by Deans or their designees by 2/15 for updating the electorates.  Then the process of self-nomination will begin.  The same process will follow the following month for CAP member vacancies.

 

Communications Committee – It was reannounced that the meeting was being recorded.  Becky reported that the Communications Committee is meeting 2 weeks before the CAP meeting.  Protocols will be developed about recording.  Rick Atterberry noted CAP is not subject to the Open Meetings Act.  Jeff said he would not like to impede information flow, and that it is understood some dynamics may change.  Kristina expressed that it was OK for the President specifically, but that HR transparency is appreciated.  Teresa noted that we would not want to be taken out of context.  Shawna asked if this discussion was taking place after the fact (of recording), and Jeff responded that trying out technology was agreed upon in a previous meeting.  Betoel felt free flow of conversation was valuable.  Elyne noted that recording would also support an expanded audience.  Andrew Reynolds posited that constituents could provide balance.  Shawna asked if all meetings needed to be recorded.  Elizabeth Rockman proposed going through Committee Reports for the meeting.  It was generally agreed to record the President’s message for the next meeting, and to review when and how the technology will be used.

 

Grievance Officer – There will be a closed session.

 

  1. Academic Human Resources Report – Elyne had no report on budget. Otherwise:
  • The 2% salary program is effective 2/16/17 for APs and 2/22/17 for Civil Service staff. Units make decisions, and this is merit-based.
  • APs are participating in the Sesquicentennial, and the Chancellor has asked for CAP members to represent at the Diversity External Review Team in the month of February (February 21). CAP members are to respond to Jeff by 2/6 at COB, and he will forward on a list to be included.
  • The Executive Order on immigration has caused challenges, and the UI leadership has indicated support of impacted individuals. There is a multidisciplinary taskforce on the issue, and ISSS has been proactive.  Several questions were asked about who to refer questions to, how to identify individuals dealing with the issues, and how to support students and others.
  • Proposed state injunction on paying state employees if budget resolution not reached does not have to be a problem for UI.
  • A question related to whether sick leave now applies to expanded relationships for APs as well as Civil Service was clarified; this is related to a new law, and should be applied across the board.

 

  1. Unfinished Business – None.

 

  1. New Business – None.

 

  1. Closed Session – Closed session was held.

 

  1. Adjournment – Kristina made the motion to adjourn, and Tanisha King-Taylor seconded; motion passed.  Meeting was adjourned at 4:10 p.m.

January 2017 Minutes

Council of Academic Professionals

Thursday, January 5, 2017, 314A Illini Union

Meeting Minutes submitted by Elizabeth Rockman

 

Attendees:  Rich Gegg (1), Kristina Miller (1), Amy Hovious (2), Todd Spinner (3), Jessica Beaudoin (4), Andrew Reynolds (4), Teresa Steckler (6), Elizabeth Wahle (6), Betoel Escobar (7), Tanisha King-Taylor (7), Tracy Parish (8), Chantelle Thompson (8), Richard Stokes (9), Elizabeth Rockman (10), Beth Hall (11), Jeff Stein (11), Elyne Cole (ex-officio)

 

  1. Call to Order – Chair Jeff Stein called the meeting to order at 1:20 p.m.

 

  1. Review and Approval Previous Month’s Minutes – Amy Hovious made a motion to approve, and Richard Stokes seconded; motion passed.

 

  1. Guest Speaker Chancellor Robert Jones – Chancellor Jones noted that through his work in Minnesota and Albany, he has always worked hard to advance Academic Professionals’ roles in teaching, research, engagement, and outreach. He said the University will need to make some tough decisions, but the best days are ahead, and specifically cited the upcoming 150 year celebration.  UI needs to position itself to advance the University to the next level of excellence, and AP voices and opinions are critically important as we move forward in a transparent way.  He responded to questions and other issues that were posed prior to the meeting and by the audience:
  • Appreciation was expressed for recent gift days and the announced salary program in the midst of a $190 million deficit, and it was noted that creative measures would be applied with the understanding that the budget crisis will likely not improve soon.
  • Concern was raised about the potential loss of tuition benefit that has been a benefit many consider very important. Chancellor Jones said that it is a critically important program and valuable benefit that he hopes is not taken away, but if curtailed by legislature he is not sure how the UI would find a mechanism to continue.
  • A question was raised about how women will be afforded leadership opportunities, and Chancellor Jones responded that equity and diversity are crucial values that he is very committed to. One reason he has called an equity and diversity analysis is to see if UI is getting a maximum return on this investment.  An external assessment related to centrally managed diversity programs will help determine where gaps are in training and leadership, so that UI can ascertain what to fix and/or find out if we are doing enough.
  • An individual asked about how the University can best bring life to UI accomplishments and greatness. Chancellor Jones agreed our achievements should be out there, and Springfield legislators have recently asked him for the UI stories they need to help.  Robin Kaler is working on this issue and also coordinating a communications group for the sesquicentennial celebration effort.  He said this is an asset UI must invest in, ie., if the UI loses stature in 1-2 years, it could take 10 years to come back from such a loss.
  • Another person asked if, rather than simply following FMLA rules on parental leave, UI could become a leader in this area. Chancellor Jones said this is part of what he had oversight to at Minnesota, since they were autonomous in this regard, and that here there may be some autonomy here as well.  When there is not a climate for raises, it is essential to be creative in other ways to raise morale.    Elyne Cole clarified that while it can sometimes be possible to consider campus needs and do more, we are still a 3-University System, and some decisions need to consider all 3 Universities.
  • It was asked what vision there is for broadening public engagement, and Chancellor Jones averred engagement is crucial to establishing public trust; while UI has good elements, there needs to be a better synergy. A point was brought up about how to engage staff and students.  Chancellor Jones is looking for opportunities related to that after his first 150 days; he will continue to visit stakeholders across campus, and may provide an annual State of the University address.
  • Chair Jeffrey Stein asked how the Council of Academic Professionals should interact with the Chancellor moving forward, in addition to annually coming to a CAP meeting. Because CAP is meant to provide a voice for APs, CAP would like to be more proactive and serve as a conduit for the Chancellor on issues related to APs, whether it be with input to a new strategic plan or the sesquicentennial celebratory events.   Chancellor Jones feels the former strategic plan had a great deal of value and has some more ideas, and welcomes APs’ input; he hopes to attend a CAP meeting more than once a year.

 

  1. Public comments – None.

 

  1. Chair’s Comments – Jeff said there was a lot of positive response related to CAP’s support of President Killeen’s IPAC effort, and he asked for ideas for future meetings.

 

  1. Announcements – None.

 

  1. Committee Reports:

CAPE Awards Committee – Kristina Miller updated that there are 12 semi-finalists for which CAPE is still receiving letters of recommendation.  CAPE members will review the letters and score each candidate, and CAPE will meet in February to deliberate in person.  CAPE program will not change this year, but next year there will be changes (unless budget improves), as all awards programs are under review.

University Professional Personnel Advisory Committee – None, UPPAC is meeting in February.

Academic Professional Senators – Jeff was at Senate; IPAC was approved, and a resolution came to the floor related to DACA, as a petition was gathered by faculty and students to take a proactive stance to provide a welcoming culture.

Senate, Campus, and University Committees – None.

Procedures and Elections Committee – Tracy noted there no elections, and that Senate elections will take place in March, and CAP elections in April.  There will be a PEC handbook to back-up procedures.

Communications Committee – It was agreed that specific e-mails from districts add value, but they will not supplant the official CAP info e-mails from Communications.  There will be a survey to APs to determine what is needed.  Richard Stokes said that there is a library video kit, and that they will send someone the first time to get us started.

Grievance Officer – There will be no closed session; there are two potential grievances, but they need more follow-up.

 

  1. Academic Human Resources Report – Elyne had no report on budget beyond what the Chancellor shared. Otherwise:
  • Elyne noted that in an effort to engage APs, there will be CAP representation at the Sesquicentennial Kick-off lunch, which will additionally engage staff, faculty, and the community. Chancellor Jones was disappointed CAP was not represented on the planning committee, whose work has already begun.
  • All employees will receive a communication from SURS as to if they were furloughed in the past how to buy back those days; if employees fall into the category/dates, there is a small window to respond. (This may not include UI employees, as the dates may not go back as far as 2010 furloughs.)
  • CMS is changing vendors to sign up for health benefits, which will replace NESSIE (2FA Authorization does not extend to this software); information will not be provided about health care/benefits, but just how to use the system.
  • Departments decide how to apply the 2% salary merit program, which is not to be applied as an across the board increase. Clarification was sought as to which performance reviews to use, and the most recent is appropriate.  A great deal of research has been done related to mid-year increases, and the timeline is short.

 

  1. Unfinished Business – None.

 

  1. New Business – Some constituents were concerned about issues with healthcare. Healthcare will potentially be covered in future CAP meeting, and CAP will use technology to intake stories about impact.

 

  1. Closed Session – No closed session.

 

  1. Adjournment – Tanisha King-Taylor made the motion to adjourn, and Richard Stokes seconded; motion passed.  Meeting was adjourned at 3:45 p.m.