Category Archives: Meeting Minutes

May 2018 Minutes

Council of Academic Professionals

Thursday, May 31, 2018, 3rd Floor Levis Faculty Center

Meeting Minutes submitted by Andrew Reynolds

 

Attendees: Rich Gegg (1), Brent West (1), Amy Hovious (2), Maggie Jarvis (3), Leslie Vermillion (3), Andrew Reynolds (4), Mindy Spencer (5), Carl Baker (6), Lisa Merrifield (6), Betoel Escobar (7), Victoria Huart (8), Becky Ferrell (9), George Gottschalk (9), Nancy Walsh (10), Sol Roberts-Lieb (10), Jeff Stein (11), John Scott (11), Deb Stone (Ex Officio)

 

Excused Absences: Chantelle Thompson (7), Randy Sandone (2), Micah Kenfield (4), Brian Brauer (8)

 

  1. Call to Order – Chair Jeff Stein called the meeting order at 1:15 p.m. Jeff noted cancellation of guest speaker Rusty Barcello due to schedule conflict. New date to be determined.

 

  1. Public Comment – none.

 

  1. Review and Approval Previous Month’s Minutes – Approved as submitted by consensus.

 

  1. Chair’s Remarks (Jeff Stein)
    1. This will be Jeff’s last meeting as chair.
    2. Jeff proposed process for timing and execution of procedures and elections during today’s meeting.

 

  1. Announcements
    1. Dance programs have been selected to be performed at the Kennedy Center in Washington, DC.
    2. Carle College of Medicine will hold its first classes on July 2.

 

  1. Committee Reports:
    1. CAPE Awards Committee (Kristina Miller)
      1. Need a Co-Chair representative from CAP to serve for the following year. Co-chair does not have to be a CAP member.
    2. University Professional Personnel Advisory Committee (UPPAC; Jeff Stein)
      1. Next meeting is June 7th which is the annual visit to President Killeen’s House
    3. Academic Professional Senators
      1. n/a
    4. Senate, Campus, and University Committees (Jeff Stein)
      1. Three senate-related meetings:
        • SEC met with Chancellor Jones for annual Vice-Chancellor review.
        • June 8: SEC will meet with auditors to review senate procedures.
        • June 18: SEC will meet with President Killeen for Vice-Chancellor performance evals.
      2. Procedures and Elections (Rebecca Ferrell)
        1. Watch for emails requesting self-nominations for open CAP positions. Elections to be held during July meeting.
          • Special election for CAP District 5
          • Districts 4, 7, 10 for Faculty Senate
        2. Need two members for Procedures & Elections Committee
          • Sol Roberts-Lieb and Maggie Jarvis are interested
  • Rich Gegg put forward the Nominating Committee report, accepted by consensus.
  1. Communications Committee (Amy Hovious)
    1. Need final review of the new website before release.
    2. Communications Committee is available to help with AP/Civil Service fact sheet development. Deb Stone added that AHR would like to be involved in any unit brown bags, presentations, etc. concerning the audits.
  • Mindy Spencer is consolidating current and archival resources in Box.
  1. All new members now have Email+ access.
  1. Grievance
    1. none
  2. Ad Hoc Committee on Senate Representation (Jeff Stein)
    1. Report release pushed to next month.
  3. Ad Hoc Committee on Gender-based Harassment (Mindy Spencer)
    1. Committee is close to releasing some recommendations. Will be asking ODEA for more statistics.
    2. Mindy noted that the committee focus has been expanded to include bullying.

 

  1. AHR Report (Deb Stone):
    1. Today is the final day of Benefits Choice.
    2. Academic Professional Development Fund opens July 1.
      1. Application will be online.
      2. Communications will send a link when it becomes available.
    3. Senate has passed a balanced budget.
    4. Civil Service System and exempted positions
      1. New procedures to be fully implemented by October. Processes still being discussed, so Civil Service position audit will be delayed until 2019.
      2. AHR has developed the Professional Employment Redesign web page (http://humanresources.illinois.edu/professional-empl-redesign-per/) to help track status and answer questions.
  1. Q & A:
    • CAP equivalent for CS: Staff Advisory Council
    • Temp positions: If full time position were AP, temp position would be Ac Hourly.
    • Effect of conversion on senate representation has not been examined, but should be.
    • No AP Development Fund equivalent for CS. Should be fought for.
    • SUCSS is legally required to manage exemption criteria. New criteria are intended to correct perceived errors.
    • Veteran status does not typically factor into CS Pro application scores.
    • All top scores are provided to search committee, not just top 3.
    • AHR working on ways to better understand unit needs for more accurate application scoring.

 

  1. Unfinished Business

 

  1. New Business
    1. Review of CAP Annual Report
      1. Feedback received. Jeff will add redistricting info. Report accepted by consensus pending proposed changes.
    2. Reminder to district reps that CAP confidentiality agreements must be signed and returned next month.

 

  1. Closed Session (called if required) –

 

  1. Election of CAP Officers
    1. No additional nominations.
    2. Elections:
      1. Chair: Amy Hovious
      2. Vice Chair: Becky Ferrell
  • Secretary: Micah Kenfield
  1. Grievance Officer: Chantelle Thompson
  2. Communications: Mindy Spencer
  3. At-Large Member: George Gottschalk

 

  1. Adjourned – 3:00 p.m.

 

April 2018 Minutes

Council of Academic Professionals

Thursday, April 5, 2018, Alice Campbell Alumni Center

Meeting Minutes submitted by Jenny Ehrnthaller, Secretary

 

Attendees: Richard Gegg (1), Kristina Miller (1), Jenny Ehrnthaller (2), Judy Van Cleeff (4), Rick Atterberry (5), Mindy Spencer (5), Betoel Escobar (7), Brian Brauer (8), Elizabeth Rockman (10), Nancy Walsh (10), Jeff Stein (11), Elyne Cole (Ex Officio)

 

Excused Absences: Amy Hovious (2), Maggie Jarvis (3), Leslie Vermillion (3), Andrew Reynolds (4), Carl Baker (6), Elizabeth Wahle (6), Tanisha King-Tayler (7), Chantelle Thompson (8), Becky Ferrell (9), Beth Hall (11)

 

  1. Call to Order – Chair Jeff Stein called the meeting order at 1:20 p.m.

 

  1. Public Comment – none.

 

  1. Review and Approval Previous Month’s Minutes – Approved as submitted by consensus.

 

  1. Chair’s Remarks (Jeff Stein) – CAP August meeting will be changed to the first Thursday of the month on the 2nd. Provost Cangellaris is set to be the guest speaker next month (May meeting).  Reminder the June meeting is changed to May 31st with guest speaker, Nancy “Rusty” Barcelo, Visiting Special Assistant to the Chancellor for Diversity.  Jeff is working to get the president to speak at one of the meetings in the fall, if not, may need to wait until next March.
    1. District realignment – proposal is complete and approved, ask communications committee to make sure this is updated on the web site.
    2. George and Nancy – thank them for serving on the committee to review nominations for the Academic Professional Development Fund
      1. Comment that this should be announced to the general AP population

 

  1. Announcements
    1. Chancellor’s critical conversations are coming up:
      1. Native American Imagery – April 10th from 3-5 p.m. SDRP Multipurpose Room
        1. Pre-registration is required (although currently full, but there is a waiting list), not town-hall format – roundtable group discussions will take place
      2. Free Speech – April 17th from 12-1 p.m. Colwell Playhouse at Krannert
    2. CAPE Awards today

 

  1. Committee Reports:
    1. CAPE Awards Committee (Kristina Miller)
      1. Provost Cangellaris will DJ the award ceremony in the event that the Chancellor cannot attend, appreciate Kristina’s hard work on this committee
    2. University Professional Personnel Advisory Committee (UPPAC; Jeff Stein)
      1. Annual Meeting at the president’s house on June 7th, UPPAC is populated by the executive committee – both outgoing and incoming executives are invited (as officer elections are during the June meeting)
        1. UPPAC members are asked to suggest agenda items – question on the agenda was asked. Jeff will solicit agenda items to the CAP committee.
      2. Academic Professional Senators
        1. 3 senate meetings since the last meeting,
          1. Regular meeting of the Academic Senate – discussed GEO strike, reported on Chief Illiniwek, budget reform, and sexual harassment (senate website has this information), ethical conduct of research and scholarship – valuable document to guide research practices on this campus
          2. April 2nd senate meeting – expand representation of AP senators from 7-10 seats. No questions or debate.  Next meeting will be a second reading and vote.
            1. Jeff will draft a statement of support and will be there to answer any questions if there were to be any during the discussion. The meeting is April 30th at the Union and starts at 3:10, and Jeff encourages all CAP AP representatives to attend in support, if possible.
          3. Senate, Campus, and University Committees
            1. Faculty Staff Assistance Services Advisory Committee (Elizabeth) – doing excellent with limited staff currently while dealing with much higher volume of services, also serving research park (700+ people, many that do not have insurance), also trying to ramp up what they are providing to extension.
          4. Procedures and Elections (Rebecca Ferrell)
            1. Report via email – AP senator elections are concluded – 4 new AP senators will be seated (Districts 2, 6, 8, 9) and have been asked to come to the May 31st meeting.
            2. CAP Representatives, seats available in districts 1 and 7, (2, 8, and 10 – only had one nomination, so will be elected accordintly), they have been contacted and accepted to AHR. 1 self-nomination for districts 4 and 6.  No self-nominations from district 11.
  • Officer elections – reviewed bylaws, officers will be nominated at the May 31st meeting to be elected by the new CAP members who will be present at the meeting. There is a nominating committee to be formed, so if members are interested in serving on this committee, let Jeff know (3-person committee).
  1. Communications Committee (Amy Hovious)
    1. After the redistricting plan was approved, updates lists in webtools, through AHR, and updated the website. Emails have been sent out about CAP self-nomination reminders.  Working on an announcement to all APs to alert them that there have been changes in the districts.
  2. Grievance (Tanisha King-Taylor)
    1. no closed session and no report
  3. Ad Hoc Committee on Senate Representation (Jeff Stein)
    1. Made comments in remarks earlier.
  4. Ad Hoc Committee on Gender-based Harassment (Mindy Spencer)
    1. Invite Rusty to CAP meeting (completed and confirmed for May 31st)
    2. Created an initial list of recommendations, but need to get more metrics from ODEA
      1. This list should be sent out via email either sometime this week or next
  • Trying to discover if there are grievance models within colleges for APs to report these types of issues – soliciting this information from district reps
  1. Board of Trustees Report
    1. Tier 3 retirement plan update – indefinite hold, and not moving forward (SURS legislatures have put this on hold).
    2. BOT shifting costs from existing retirement tiers, as it stands the state covers a large part of employer contributes (for state funded positions) and about 25% of these costs will shift from the state to the university
  • Ed Seidel – Executive Director of Research park – nice presentation on this
  1. Fundraising goals for CI COM are underperforming at this moment
  2. Public comment which comments on harassment and bullying and Native American Imagery where shared.

 

 

  1. AHR Report (Elyne Cole):
    1. Academic Professional Development Fund
      1. Complexities of transfer of funds, Vicky Gress in the Provost Office has been working to figure out how to minimize these issues and have come up with an application that might help in the process to make it smoother, and while doing this, the entire process (from the start of the application) will be reviewed to become automated and more efficient
    2. Budget – nothing new to report
    3. Civils Service System and exempted positions
      1. Civil Service System has finalized procedures which will be in place during the next pay period, which were similar as to what was decided in February, and to be implemented in October of this year
        1. There will be no standardized titles
        2. Senior level administrator standard is now over an entire department, unit, etc. in order to exempt a position – senior management/administrative – the ability to make judgements and decisions on behalf of the unit (but this is still determined by the Civil Service System)
        3. Who has the authority to make the decision of an exempted position? The campus will still be able to make this decision, but if the Civil Service System disagrees with this argument from campus and determines that this position should be Civil Service position, the decision stands and the position will be converted.
          1. Campus can appeal, but this decision goes to the Merit Board, which also has the final say (and controlled by the Civil Service System)
          2. Specialists, Coordinators, Assistant Directors, etc. may not hold to this new standard. Academic Advisors, Residence Hall Directors, Admissions, Academic Recruiters, Advancement/Development Officers
          3. UIUC is first on the list to be audited in October, any new positions if not at these new standards could easily be deemed to convert back to Civil Service positions (16 months to do the conversion)
          4. It is not campus intent to convert current positions back to Civil Service positions, now with the new standards

 

  1. Unfinished Business
    1. Academic Professional Leadership Program – announcements coming soon for applications to this

 

  1. New Business
    1. HealthLink/CMS Discussion (Rick Atterberry)
      1. Capturing stories with issues, no luck with communicating with CMS (in an attempt to get OSF and HealthLink together to fix), if CAP members have additional stories or information, please connect with Rick.

 

  1. Closed Session (called if required) –

 

  1. Adjourned – 3:56 p.m.

March 2018 Minutes

Council of Academic Professionals

Thursday, March 1, 2018, Illini Union 314A

Meeting Minutes submitted by Jenny Ehrnthaller, Secretary

 

Attendees: Richard Gegg (1), Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Maggie Jarvis (3), Leslie Vermillion (3), Andrew Reynolds (4), Rick Atterberry (5), Mindy Spencer (5), Carl Baker (6), Betoel Escobar (7), Tanisha King-Tayler (7), Brian Brauer (8), Becky Ferrell (9), George Gottschalk (9), Elizabeth Rockman (10), Nancy Walsh (10), Beth Hall (11), Jeff Stein (11), Elyne Cole (Ex Officio)

 

Excused Absences: Judy Van Cleeff (4), Elizabeth Wahle (6), Chantelle Thompson (8)

 

  1. Call to Order – Chair Jeff Stein called the meeting order at 1:21 p.m.

 

  1. Public Comment – none.

 

  1. Review and Approval Previous Month’s Minutes – Approved as submitted by consensus.

 

  1. Chair’s Remarks (Jeff Stein) – Welcome George Gottschalk to the council, newest rep from District 9. Works in the acquisitions department in the library.  Introductions from other council members.  AP Development fund has been approved as of March 1st (see website for additional information) and will be accepting applications for funding in the near future.  Provost office is working on addressing the issues with the funding allocation process as well as updating the application.
    1. Elyne is requesting a committee to review the applications and council members will be elected at the end of this meeting.
    2. Need to move the June CAP meeting because the UPPAC meeting conflicts. Since it is election time for CAP, Jeff suggested to move the meeting to May 31st and also move the July meeting up one week (June 28th) to avoid the July 4th
      1. Dates changed by consensus.
    3. Request to APs to report any effects to APs on the GEO strike that is occurring.

 

  1. Announcements
    1. Brian – CAP members that participated in the CPR training through the Fire Service Institute were part of the recognition of Illinois being the first campus in the nation to be considered “heart safe” (due to the number of participants) – working on the release to public affairs for this.
    2. Campus Budget townhall meetings being held with the Provost
      1. March 13th from 12-1:15 p.m. BIF Auditorium
      2. March 27th from 12-1:15 p.m. NCSA Auditorium
    3. Chancellor – first two of critical conversation series will take place in the coming month:
      1. Native American Imagery – April 10th from 3-5 p.m. SDRP Multipurpose Room
      2. Free Speech – April 17th from 12-1 p.m. Colwell Playhouse at Krannert

 

  1. Committee Reports:
    1. CAPE Awards Committee (Kristina Miller)
      1. Submitted all 6 finalists and accepted by the Chancellor. Chancellor’s office is working on notifications to both the winners and the finalists.  Chancellor will be out of town during the CAPE award ceremony, so looking for an alternate to stand in.
    2. University Professional Personnel Advisory Committee (UPPAC; Jeff Stein)
      1. UPPAC Meeting on Monday
        1. Items reported from CAP – visit from ODEA on sexual harassment issues, Chancellor’s critical series, update on AP Professional Development fund, efforts on representation on faculty senate, CAPE awards are coming up, and activity on Merit board for Civil Service
        2. Reports from others
          1. 4th Fridays to engage in professional development, UIC focused on wellness in their professional development categories
          2. Council of Councils – bringing together of councils across other campuses around the state of Illinois
          3. UIC asking for information on academic senate representation and the proposal to expand representation
          4. System HR – overview of benefits, employees from Coventry (ETNA) – notices are not for tax returns but information only
          5. Administrative Leadership Programs – DDD list to send out later this month to solicit for nominations. First group will participate in October – open to 20 APs across all campuses (7 from UIUC) – cost to the unit on the Leadership Program
        3. Academic Professional Senators
          1. None.
        4. Senate, Campus, and University Committees
          1. Senate Executive Committee (Jeff Stein)
            1. Set the agenda for the faculty senate committee
            2. Update on GEO strike
            3. 2 resolutions on Chief Illiniweck and allegation against Professor Rosenstein to be presented on next meeting
            4. Campus strategic planning effort
            5. Ask for comment on the statement for ethical research conduct – Jeff to send out report to council for comment or feedback
          2. Procedures and Elections (Rebecca Ferrell – email report)
            1. Thank you for district reps 2, 6, 8, 9 for getting lists back promptly!
            2. Feb 26-March 7 nominations for seats, elections March 12-21
  • Mindy Spencer’s term – Becky is working on a new system to track terms
    1. Vote to keep Mindy’s appointment until June 2020, motion approved by CAP
  1. Communications Committee (Mindy Spencer)
    1. Sending out all nominations emails as per Becky’s lists
    2. Update lists on the website
  2. Grievance (Tanisha King-Taylor) – none.
  3. Ad Hoc Committee on Senate Representation (Jeff Stein)
    1. Redistricting – centered around how eligibility is determined, anticipate no issues, document will go to the senate for a first reading (April meeting) and then a vote at the next meeting (May meeting). May have a special election over the summer to implement the new seats to add to the new AY or will need to wait another cycle for the next AY.
    2. Elyne – District 7, parking – ad hoc units are represented in district 10, District 7 – provost and vice chancellor and academic affairs, and seems parking should go with this
      1. Motion to swap parking (axillary unit) from 10 to 7, and Illini Center from 7 to 10, motion approved by consensus.
    3. Ad Hoc Committee on Gender-based Harassment (Mindy Spencer)
      1. Meeting next week, feedback from last month’s CAP meeting from ODEA and HR, send to Mindy and will take under advisement before the committee meets next week
      2. Sexual Harrasment training went live today – reminder to complete training

 

  1. AHR Report (Elyne Cole):
    1. Budget – nothing new to report – encourage participate in town halls and meetings
    2. Academic Professional Development Fund – pleased with the earlier update to move forward, and as far as the budget is concerned, the intent is to respond to all requests in an open manner as compared to previous years and will award accordingly and appropriately
      1. Need to resolve the issues around the exchange/process of the funds
    3. Civil Serve exemption issues update
      1. Civil Service Rule – all employees are Civil Services except those that are exempted from the rule. Principle Administrative employees (those exempted from CS) – these positions include, for example, the president, faculty, etc.  The merit board is intensely looking at current AP positions and whether or not they should have been (or should be) exempted.  Audits occur every 3 years, and have brought positions to the table that should not have been exempted – UIUC has argued that we have exempted these positions properly given the list of standard titles for AP.  Number of findings over the last 10 years has grown steadily.  Merit Board, which has oversight over the Civil Service system, has decided that the Civil Service System has the final say over which positions should be exempted or not.  In the past UIUC would disagree and wait until the position became vacant to review the position to see if the campus agreed to change to Civil Service.  So now, at audits, if Civil Service System finds that a position should not be exempt, we must follow.
        1. There is an appeal process, but the Civil Service Systems reviews these also and will make the final decision.
        2. Previously, 1st level of review included – does it meet standard title exemption, and 2nd level included – is there CS classification that fits
          1. Now it is the opposite, since the standard titles are being removed
        3. We will no longer have the standard titles, and the system is now creating titles that mimic the current ones for APs in the Civil Service System.
          1. Civil Service positions now hold the authority for carrying out judgement and making independent decisions
        4. Next steps for CAP is to come up with a plan as to how to appropriately communicate this new direction to all APs on campus.

 

  1. Unfinished Business
    1. Proposed language to revise the constitution to add 3 AP senate seats
      1. Deb – suggested making more generic updates (as units are likely to grow in the future, units as defined by CAP), request to remove “prairie” and add an “s” to “institute” (to generalize to research institutes). CAP voted to approve these changes.
      2. Motion to adopt the proposal as amended – motion carried out by CAP by vote.
    2. Redistricting Plan
      1. The new Siebel Design Center – need to add this unit, as individuals are being hired (this needs to be addressed as to whether this should be added now or revisited in the future once the center becomes more defined).
      2. Motion to approve the plan – motion carried out by CAP by vote.

 

  1. New Business – Discussion on visits to CAP meeting schedule – proposed: ODEA (Feb), president (March), chancellor (April), OVCIA (May), election of new officers (June), provost (July)

 

  1. Closed Session (called if required) –

 

  1. Adjourned – 3:15 p.m.

February 2018 Minutes

Council of Academic Professionals

Thursday, February 2, 2018, Illini Union 314A

Meeting Minutes submitted by Andrew Reynolds

 

Attendees: Kristina Miller (1), Maggie Jarvis (3), Leslie Vermillion (3), Andrew Reynolds (4), Judy Van Cleeff (4), Rick Atterberry (5), Mindy Spencer (5), Carl Baker (6), Betoel Escobar (7), Tanisha King-Taylor (7), Brian Brauer (8), Becky Ferrell (9), Nancy Walsh (10), Elizabeth Rockman (10), Beth Hall (11), Jeff Stein (11)

 

Excused Absences: Richard Gegg (1), Amy Hovious (2), Jenny Ehrnthaller (2), Elizabeth Wahle (6), Chantelle Thompson (8)

 

  1. Pre-Meeting – Hands-only CPR training provided by Illini Emergency Medical Services (IEMS).

 

  1. Call to Order – Chair Jeff Stein called the meeting order.

 

  1. Guest Speaker – Representatives from ODEA spoke on equal employment opportunity and harassment issues; reiterated all employees’ status as mandated reporters; and answered questions related to CAP’s ad-hoc committee on gender-based harassment.

 

  1. Public Comment – Appreciation for the recent Unit Best Practices brown bag, and a request for previous month’s minutes to be linked in agenda announcements.

 

  1. Review and Approval Previous Month’s Minutes – Approved as amended by consensus.

 

  1. Chair’s Remarks (Jeff Stein) – Amy Hovious has latest notes related to AP redistricting proposal. President Killeen will be guest speaker in March. Provost Cangellaris to speak in May, along with new CAP member orientation.

 

  1. Announcements

 

  1. Upcoming performances: February Dance, Don Giovanni. Tickets available at Krannert box office.

 

  1. Committee Reports:
    1. CAPE Awards Committee (Kristina Miller)
      1. All scores submitted. Should have finalist recommendations by February 4.
      2. CAPE Award Ceremony conflicts with WebCon for second year. Work with WebCon committee to avoid future conflicts.
    2. University Professional Personnel Advisory Committee (UPPAC; Jeff Stein)
      1. No news.
    3. Academic Professional Senators
      1. Rick Atterberry – Does not meet in January.
    4. Senate, Campus, and University Committees
      1. January 22 – President’s annual visit to SEC.
      2. January 29 – Chancellor moving forward on critical conversations surrounding free speech, Native American imagery, State Farm center incident, and student government response.
  • No immediate answer to status of 7th Senate review of additional AP seats.
  1. Procedures and Elections (Rebecca Ferrell)
    1. Closed session special election vote on District 9 seat.
    2. Review Senate and CAP election timelines.
  2. Communications Committee (Mindy Spencer)
    1. Website update nearing completion.
    2. Committee is updating and consolidating CAP resources.
  • Chantelle to handle initial review of CAP contact form submissions in order to improve response time.
  1. Grievance (Tanisha King-Taylor) – No closed session.
  2. Ad Hoc Committee on Senate Representation (Jeff Stein)
    1. Revised communications with Chancellor to improve summary. To be submitted.
  3. Ad Hoc Committee on Gender-based Harassment (Mindy Spencer)
    1. Productive meeting. Questions from initial meetings raised with ODEA today.

 

  1. AHR Report:
    1. No report from AHR.
    2. Jeff Stein: CAP should push for reinstatement of AP Professional Development Fund.

 

  1. Unfinished Business
    1. None
  1. New Business – None.

 

  1. Closed Session (called if required) –
    1. District 9 Special Election – George Gottschalk elected.

 

  1. Adjourned – 3:07 p.m.

January 2018 Minutes

Council of Academic Professionals

Thursday, January 4, 2018, Illini Union 314A

Meeting Minutes submitted by Jenny Ehrnthaller, Secretary

 

Attendees: Richard Gegg (1), Kristina Miller (1), Jenny Ehrnthaller (2), Amy Hovious (2), Maggie Jarvis (3), Leslie Vermillion (3), Andrew Reynolds (4), Judy Van Cleeff (4), Rick Atterberry (5), Mindy Spencer (5), Carle Baker (6), Elizabeth Wahle (6), Betoel Escobar (7), Brian Brauer (8), Chantelle Thompson (8), Becky Ferrell (9), Elizabeth Rockman (10), Nancy Walsh (10), Beth Hall (11), Jeff Stein (11), Elyne Cole (Ex Officio)

 

Excused Absences: Tanisha King-Tayler (7)

 

  1. Call to Order – Chair Jeff Stein called the meeting order at 1:16 p.m.

 

  1. Public Comment – none.

 

  1. Review and Approval Previous Month’s Minutes – Approved as amended by consensus.

 

  1. Chair’s Remarks (Jeff Stein) – AP Senate Representation proposal – will call this to question for approval in the unfinished business section of the meeting. Jeff will keep Wendy Harris updated, as she is our AP representative on this committee.  First senate meeting will occur early February.
    1. Jeff will work on coordinating our upcoming schedule – Provost visit and also visitor from ODEA to speak on sexual harassment issues.

 

  1. Announcements
    1. Unofficial St. Patrick’s Day overview from a law enforcement perspective, please email Brian if interested.
    2. IEMS (Illini Emergency Medical Services) student group is offering CPR Training (drive by), please also email Brian if interested in this opportunity as well. There is no charge for the drive by CPR, but there is a one hour course for $10 per person.
      1. CAP decided to have a drive by CPR training at 12:45 p.m. just before the next CAP meeting in February.

 

  1. Committee Reports:
    1. CAPE Awards Committee (Kristina Miller)
      1. Nominators have until 1/9 to submit 3 letters of support for the semifinalists.
    2. University Professional Personnel Advisory Committee (UPPAC; Jeff Stein)
      1. Addressed the Professional Development Leadership Program to which there are no new updates – currently in proposal phase. Jeff will work with Elyne offline to see if anything is needed from CAP to assist with this process.
    3. Academic Professional Senators
      1. Rick Atterberry – another short meeting, house cleaning on some of the statutes and progress will pick up as the semester begins.
    4. Senate, Campus, and University Committees
      1. Webmasters Committee (Chantelle Thompson) – webcon registration opened this month.
    5. Procedures and Elections (Rebecca Ferrell)
      1. Vacancy in District 9, which will be voted on at next month’s CAP meeting.
      2. General Election Cycle – this process will begin in mid-February and review of the process at next month’s meetings.
    6. Communications Committee (Mindy Spencer)
      1. Need to appoint a new chair – nomination for Amy to serve as chair, CAP voted and Amy was elected as the new chair of the committee.
    7. Grievance (Tanisha King-Taylor) – No report (via email)
    8. Ad Hoc Committee on Senate Representation (Jeff Stein)
      1. Votes on expansion of Senate Committee representation in unfinished business.
      2. Redistricting (Amy) – encompassed new units that had not yet been assigned and also moving forward the proposed changes to current districts. Need to define a formal process as how to move forward in getting the proposal submitted and executed.
        1. Recommendation that a formal communication be sent to APs to be both transparent and proactive about any changes that occurred with the redistricting – will work on a communications plan, including updates on the website and a message out to all APs (e-week, direct communication to all APs, etc.)
        2. A discussion also occurred on record keeping for CAP – box accounts need to be organized and permissions set appropriately. SharePoint was also mentioned to be utilized for this purpose.  Rebecca, Rich, and Jenny have been asked to organize access and come up with a hierarchy of permissions.
      3. Ad Hoc Committee on Gender-based Harassment (Mindy Spencer)
        1. Doodle poll to be sent to the group that had volunteered to be on the committee. Elyne has a meeting with ODEA and will enquire on representation for this committee.
        2. Comment that CAM policy was not clear on wording/verbiage relating to sexual harassment or what the official terminology/definition is that is being referred to. CAP will review and decide if we should take action to suggest revisions.

 

  1. AHR Report (Elyne Cole):
    1. Budget – still status quo (nothing new to report), departments are working on plans across campus
    2. Civil Serve exemption issues are still occurring, conversations are continuing, and the next meeting is scheduled for next Friday with HR directors across the state. The university is not on board with a rule change, and the state wants to have more control on what is defined as an exempt position and what is not.  The process for this needs to be better defined.  Our university reps on the merit board are strong, which is a positive for us.  Merit Board members: Jill Smart (university trustee member), Stuart King (also university trustee member), and James Montgomery.
      1. It was asked if there was any support or assistance that CAP could provide in this process, and unfortunately there is not a good answer for this. The positive is that our merit board members are knowledgeable and informed.
    3. Follow-up to the Chancellor’s last presentation – CAP discussed coming up with a list of brainstormed HR areas of improvement, and the Chancellor seemed very much on board with this notion and was interested in an update. Elyne requested the formation of a committee to address this (best practices related to HR).
    4. Academic Professional Development Fund – still under discussion (the issue of the sourcing of the funds). Discussion on centralizing funds vs. distribution through block grant funding.  Elyne will ask, “Why not now” and report back to CAP at next meeting.

 

  1. Unfinished Business
    1. Proposed language to revise the constitution to add 3 AP senate seats
      1. Deb – suggested making more generic updates (as units are likely to grow in the future, units as defined by CAP), request to remove “prairie” and add an “s” to “institute” (to generalize to research institutes). CAP voted to approve these changes.
      2. Motion to adopt the proposal as amended – motion carried out by CAP by vote.
    2. Redistricting Plan
      1. The new Siebel Design Center – need to add this unit, as individuals are being hired (this needs to be addressed as to whether this should be added now or revisited in the future once the center becomes more defined).
      2. Motion to approve the plan – motion carried out by CAP by vote.

 

  1. New Business – Discussion on visits to our CAP meeting schedule – ODEA (Feb), president (March), chancellor (April), OVCIA (May), election of new officers (June), provost (July)

 

  1. Closed Session (called if required) –

 

  1. Adjourned – 3:15 p.m.